Title and statement of responsibility area
Title proper
Bursar's Office fonds
General material designation
- Textual record
Parallel title
Other title information
Title statements of responsibility
Title notes
- Source of title proper: Title based on the provenance of the fonds
Level of description
Fonds
Repository
Reference code
Edition area
Edition statement
Edition statement of responsibility
Class of material specific details area
Statement of scale (cartographic)
Statement of projection (cartographic)
Statement of coordinates (cartographic)
Statement of scale (architectural)
Issuing jurisdiction and denomination (philatelic)
Dates of creation area
Date(s)
Physical description area
Physical description
44 bound volumes
Publisher's series area
Title proper of publisher's series
Parallel titles of publisher's series
Other title information of publisher's series
Statement of responsibility relating to publisher's series
Numbering within publisher's series
Note on publisher's series
Archival description area
Name of creator
Administrative history
The Bursar's Office was the University of British Columbia's administration unit responsible for financial affairs between 1915 and 1984. The Bursar, who acted as a chief financial officer for the University, implemented the Board of Governors' fiscal policies. In addition, the office encompassed the following areas of responsibility: treasury, internal audit and control, consultative or financial management, and the implementation of technological developments such as data processing and computerization. The position of Bursar dates back to the University's first opening in 1915. However, the position was known as Business Agent for the first two years of operation.
Relatively few individuals have served as Bursar at UBC. Fred Dallas held the position of Bursar for twenty years until his retirement in 1935. His successor, Angus MacLucas, was Bursar until 1948. He was succeeded by R.M. Bagshaw, who held the position for three years. E.D. MacPhee was appointed Honorary Bursar in 1951 and oversaw the operation of the office until 1963. William White became UBC's last Bursar, finishing his term in 1969. After that, the position of the Bursar was discontinued, although the Office of the Bursar continued to control the University's financial matters until 1984, when it was superseded by the Office of the Vice-President Finance (now V.P. Administration and Finance).
Custodial history
Scope and content
The fonds consists of ledger books and bound ledger sheets, documenting the assets, revenues and expenses of the University, student loans and awards, faculty salaries, and other expenses. Most of them were kept in a numbered sequence, which has been mostly retained.
Notes area
Physical condition
The bound general and faculty ledger sheets are large and bulky; please use care when handling them.
Immediate source of acquisition
Arrangement
Most of the ledgers were initially maintained in a numbered sequence in the Bursar's Office. That order has been maintained except where oversized volumes are stored in non-standard boxes, as indicated in the item list. Gaps in the sequence represent ephemeral financial records (vouchers, invoices, cheque registers, cash books, cash sheets, and trial balances) that have since been destroyed. The last two volumes in Box 20 are un-numbered.
Language of material
Script of material
Location of originals
Availability of other formats
Restrictions on access
These are institutional records and subject to the Freedom of Information and Protection of Privacy Act. Researcher access to these records is subject to review.
Terms governing use, reproduction, and publication
Finding aids
Finding Aid
Please see finding aid for the item list.
Uploaded finding aid
Associated materials
Accruals
Alternative identifier(s)
Standard number area
Standard number
Access points
Subject access points
Place access points
Name access points
- University of British Columbia. Bursar's Office (Subject)
- White, William (Subject)