Fonds UBCA-ARC-1196 - Bursar's Office fonds

Title and statement of responsibility area

Title proper

Bursar's Office fonds

General material designation

  • Textual record

Parallel title

Other title information

Title statements of responsibility

Title notes

  • Source of title proper: Title based on the provenance of the fonds

Level of description

Fonds

Reference code

UBCA-ARC-1196

Edition area

Edition statement

Edition statement of responsibility

Class of material specific details area

Statement of scale (cartographic)

Statement of projection (cartographic)

Statement of coordinates (cartographic)

Statement of scale (architectural)

Issuing jurisdiction and denomination (philatelic)

Dates of creation area

Date(s)

Physical description area

Physical description

44 bound volumes

Publisher's series area

Title proper of publisher's series

Parallel titles of publisher's series

Other title information of publisher's series

Statement of responsibility relating to publisher's series

Numbering within publisher's series

Note on publisher's series

Archival description area

Name of creator

(1915-1984)

Administrative history

The Bursar's Office was the University of British Columbia's administration unit responsible for financial affairs between 1915 and 1984. The Bursar, who acted as a chief financial officer for the University, implemented the Board of Governors' fiscal policies. In addition, the office encompassed the following areas of responsibility: treasury, internal audit and control, consultative or financial management, and the implementation of technological developments such as data processing and computerization. The position of Bursar dates back to the University's first opening in 1915. However, the position was known as Business Agent for the first two years of operation.
Relatively few individuals have served as Bursar at UBC. Fred Dallas held the position of Bursar for twenty years until his retirement in 1935. His successor, Angus MacLucas, was Bursar until 1948. He was succeeded by R.M. Bagshaw, who held the position for three years. E.D. MacPhee was appointed Honorary Bursar in 1951 and oversaw the operation of the office until 1963. William White became UBC's last Bursar, finishing his term in 1969. After that, the position of the Bursar was discontinued, although the Office of the Bursar continued to control the University's financial matters until 1984, when it was superseded by the Office of the Vice-President Finance (now V.P. Administration and Finance).

Custodial history

Scope and content

The fonds consists of ledger books and bound ledger sheets, documenting the assets, revenues and expenses of the University, student loans and awards, faculty salaries, and other expenses. Most of them were kept in a numbered sequence, which has been mostly retained.

Notes area

Physical condition

The bound general and faculty ledger sheets are large and bulky; please use care when handling them.

Immediate source of acquisition

Arrangement

Most of the ledgers were initially maintained in a numbered sequence in the Bursar's Office. That order has been maintained except where oversized volumes are stored in non-standard boxes, as indicated in the item list. Gaps in the sequence represent ephemeral financial records (vouchers, invoices, cheque registers, cash books, cash sheets, and trial balances) that have since been destroyed. The last two volumes in Box 20 are un-numbered.

Language of material

Script of material

Location of originals

Availability of other formats

Restrictions on access

These are institutional records and subject to the Freedom of Information and Protection of Privacy Act. Researcher access to these records is subject to review.

Terms governing use, reproduction, and publication

Finding aids

Finding Aid
Please see finding aid for the item list.

Uploaded finding aid

Associated materials

Accruals

Alternative identifier(s)

Standard number area

Standard number

Access points

Subject access points

Place access points

Name access points

Genre access points

Control area

Description record identifier

Rules or conventions

Status

Level of detail

Dates of creation, revision and deletion

Language of description

Script of description

Sources

Accession area