Title and statement of responsibility area
Title proper
Faculty Club fonds
General material designation
- Textual record
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- Source of title proper: The title is based on the contents of the fonds
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Fonds
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Physical description
2.37 m of textual records
121 plans
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Archival description area
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Administrative history
The U.B.C. Faculty Club was incorporated under the "Societies Act" in July 1959 to provide, operate, and maintain a centre for the accommodation, recreation and convenience of members of the Club and promote and serve their social, intellectual, cultural and recreational interests. The Faculty Club was initially established in 1947 - before incorporation, its management was shared by both the Faculty Association and the University Administration. In 1956, sole responsibility for the Club was temporarily entrusted to the Administration, who operated the Club through a management committee. With incorporation, by-laws were established, placing responsibility for the Faculty Club with a Board of Directors composed of seven directors elected from the membership and three others appointed by the University President. Responsibility for day to day operations and staffing was delegated to the Club Manager. A series of standing committees were established for the maintenance of the organization. These committees included:
• The Membership Committee.
• The House Committee (responsible for the care and maintenance of club premises).
• The Finance Committee (responsible for developing budgets and monitoring the Club's financial concerns).
Throughout the Club's thirty-five year history, a series of ad hoc committees were also established, including the Social Committee, the Building Committee, and the Committee on Dress, the Fine Arts Committee and the Parking Committee. The Faculty Club went into receivership in June 1994, ceasing operations on August 9, 1994. It was re-opened as the Leon and Thea Koerner University Centre in 1999.
Custodial history
Scope and content
The fonds consists of minutes, reports, financial statements, statistics, correspondence, and architectural plans of the Faculty Club from its incorporation through 1994. These records reflect the activities of the Club and its committees. Also included are the Society's constitution and by-laws. Fonds consists of eleven series: Constitution and By-Laws, Annual General Meetings, Board of Directors, Committees, Administration, Finance, Physical Plant and Property, Membership, Printed Materials, Special Events, Faculty Club Art Collection, and Faculty Club Architectural Plans.
Notes area
Physical condition
Immediate source of acquisition
The bulk of the fonds was transferred from the Faculty Club to the University Archives in 1983. Dr. Ronald McGregor donated records of the Fine Arts Committee in 1995; Dr. Roderick Barman donated one file in the General Administration series in 2004. Robert Will donated a series of sketches by Sam Black in 2014.
Arrangement
The original order of the records has been largely maintained, despite one significant anomaly. The bulk of the Club's financial records are listed under Finance; however, some are listed in the Board of Directors series and the Administration series. This arrangement reflected when they were initially acquired and described. There is little overlap in the time-periods covered by the three groups of files, and together they form a complete financial picture of the Club from 1959 to 1979.
Language of material
Script of material
Location of originals
Architectural plans are located in cabinet 1, drawer 5 of the archives vault.
Availability of other formats
Restrictions on access
These are institutional records and subject to the Freedom of Information and Protection of Privacy Act. Researcher access to these records is subject to review. To arrange access, please contact us at UBC Archives.
Terms governing use, reproduction, and publication
Finding aids
Online Finding Aid
Please see the finding aid for the file list.
Uploaded finding aid
Associated materials
Accruals
General note
An administrative history of the Faculty Club is available from the Special Collections and University Archives Division of the U.B.C. Library. See Hives, Christopher L., "History of the U.B.C. Faculty Club: 1947-1970," (unpublished student paper) 1984. RBSC LE3.B8k H58 1984
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Updated in February 2021, JM.