This series consists of administrative files, grant and funding applications, correspondence, minutes, project information, and promotional materials mostly from 1983-2013. There is some material from the 1970s, as the general programming administration umbrella covered what became the individual Programs until the early 1980s, and the separation between general programming administrative records and administrative records for the Western Front as an organization were less distinct.

Project files include: Electronic Arts Festivals, Art Auctions, and other fundraising events, and the Art Fair. Operating grants and funding applications include correspondence with funding bodies and fully or partially filled out application forms. The Western Front regularly applied for funding from the Canada Council for the Arts (often shortened to CC in file titles), the BC Arts Council (BCAC), the Society of Composers, Authors and Music Publishers of Canada (SOCAN), the BC Lottery Corporation (BCLC), and the City of Vancouver. Special project and supplemental operating funding applications and grants also came from non-government sources, including the Hamber Foundation and Imperial Tobacco.