Fonds UBCA-ARC-1307 - Ceremonies Office fonds

Title and statement of responsibility area

Title proper

Ceremonies Office fonds

General material designation

  • Multiple media

Parallel title

Other title information

Title statements of responsibility

Title notes

  • Source of title proper: Title based on the provenance of the fonds

Level of description

Fonds

Reference code

UBCA-ARC-1307

Edition area

Edition statement

Edition statement of responsibility

Class of material specific details area

Statement of scale (cartographic)

Statement of projection (cartographic)

Statement of coordinates (cartographic)

Statement of scale (architectural)

Issuing jurisdiction and denomination (philatelic)

Dates of creation area

Date(s)

Physical description area

Physical description

13.55 m of textual records and other material

Publisher's series area

Title proper of publisher's series

Parallel titles of publisher's series

Other title information of publisher's series

Statement of responsibility relating to publisher's series

Numbering within publisher's series

Note on publisher's series

Archival description area

Name of creator

(1916-)

Administrative history

From the time of the University of British Columbia's first Congregation, a Ceremonies Committee was appointed from faculty by the President to assist in staging the event. The committee chairman supervised the Congregation activities, while ad hoc committees handled other ceremonial activities. Ceremonial functions of the university fell primarily to the Chancellor; the Ceremonies Committee worked closely with the Chancellor and the President. The Ceremonies Office evolved slowly, beginning with the arrival of Sir Ouvry Roberts in the President's Office. He began as Director of Traffic and, in the early 1960s, gradually assumed responsibility for staging the university's public functions. The Ceremonies Office was first located in the Wireless Station. Malcolm McGregor replaced Roberts as Director of Ceremonies in 1968. The Office moved to the Old Administration Building in the late 1960s and assumed responsibility for staging the university's public functions. McGregor characterized the role of the Office as the "University on parade." The Ceremonies Office has prepared material for memorials, tributes, obituaries, honorary degrees, plaques and dedications, and sponsored special luncheons and dinners, hosted royalty and directed Congregations. In 1977, Benjamin N. Moyls succeeded McGregor as Director of Ceremonies. Moyls was, in turn, succeeded by J.K. Stager (1985-1990), C.E. Slonecker (1990-2004), and Eilis Courtney (2004- ).

Custodial history

Scope and content

The fonds consists of records generated through the various activities of the Ceremonies Office. Included in the fonds are administrative records (1964-1984) as well as records that document the activities associated with Congregation (1950-2006), building openings (1951-1986) and numerous functions sponsored by the University (1962-1995). The fonds also include information about honorary degree recipients, congratulatory greetings to Presidents K. George Pedersen (1983), David Strangway (1985) and various other ceremonial activities. There are also audio recordings of special events around the University campus. For additional information, see Series Descriptions.

Notes area

Physical condition

Immediate source of acquisition

Arrangement

Language of material

Script of material

Location of originals

The four UBC Register Honorary Degrees 1925-2017 are located in the archives vault.

Availability of other formats

The bulk of the photographs (35,000) consists of negatives stored on reels and are individual shots of students receiving their degrees (1993-1997). These images are provided through name indexes available in the University Archives. These photos are located in the archives vault.

The remaining photographs document Congregation processions, speeches, honorary degree recipients, audiences, and tree-planting ceremonies (1966-2002). The latter photographs have been digitized and are accessible through UBC Library Open Collections Series UBC 35.1 and Series 35.2

Restrictions on access

These are institutional records and subject to the Freedom of Information and Protection of Privacy Act. Researcher access to these records is subject to review. To organize access please contact us at UBC Archives.

Terms governing use, reproduction, and publication

Finding aids

Finding Aid
Please see the finding aid for the file list.

Uploaded finding aid

Associated materials

Accruals

Physical description

Includes: 56,772 photographs, 596 audio recordings, 4 honourary degree registers, 575 video recordings.

Alternative identifier(s)

Standard number area

Standard number

Access points

Place access points

Name access points

Control area

Description record identifier

Rules or conventions

Status

Level of detail

Dates of creation, revision and deletion

Language of description

Script of description

Sources

Accession area