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Committee records

This series reflects the activities and functions of various of the standing and ad hoc committees of the BC New Democratic Party. Committees were a regular part of NDP organizational structure, most often mimicking the structure of the Party Executive, with elected Chairs, Secretaries, Table Officers, representatives and liaisons from other committees and organizations, Members-at-large, and in some cases, a paid Organizer who could devote all of their energy to accomplishing the objectives of the committee. Committees regularly prepared reports on their activities for convention (and sometimes to Provincial Council, just as each committee's Organizer would prepare reports on their activities between meetings. Most standing committees would articulate a mandate, mission statement, or constitution, and would prepare resolutions to be voted on at Convention.

This series contains the records of various committees of the New Democratic Party of British Columbia, including: the Computer Committee, the Constitution & Party Affairs Commitee, Labour Liaison Committee, the Democrat Committee, the Young New Democrats (YND), the Revenue Generation Task Force, the Standing Committee on the Environment, and more. Further subseries contain records relating to the Women's Rights Committee, the Policy Review Committee, and the Multicultural Committee are also included. Items include: meeting minutes and agenda, memos and correspondence, financial documents, clippings, strategy and constitutional documents, resolutions, notes, and other related material.

Records of complaints

Records in this series reflect the activities of the Provincial Secretary, Party president, and other members in response to formal complaints submitted to the Party.

While informal complaints submitted by Party members are regularly received and replied to by the Provincial Secretary or by another relevant Party member, the NDP additionally has a formal complaints process in place, as outlined in the Party Constitution. Article 16.02 of the "Constitution of the New Democratic Party of British Columbia" (as amended, June 1999) states that a complaint "may be lodged with the Provincial President by any member or constituted body of the Party alleging a violation of the constitution or a statement or action resulting in severe and evident injustice to a member or constituted body of the Party." Complaints were to be submitted in writing with any pertinent evidence included, details of the events that gave rise to the complaint, and the remedy sought (article 16.04). Should the President be unable to resolve the matter equitably, a special panel could be appointed to mediate the dispute, and/or it could be referred to the Provincial Executive for consideration within 30 days (16.05). It was also "a breach of the principles and policies of the New Democratic Party for any member to seek redress for any complaint against another member or body of the Party through public notice or solicitation," (16.08), an act that items in this series suggest happened occasionally, leading to further complaints and mediation.

Complaints contained in this series are varied in the nature of the issue and in the amount of documentation accorded to each, but several cases revolve around allegations of irregular member sign-up practices during nomination periods, or other nomination irregularities. Items in this series include correspondence (predominant), notes, membership cards, memos and public communications, some clippings, and other related materials.

Provincial Secretary correspondence

Records in this series reflect the functions and activities of the Provincial Secretary, in maintaining communication with Party members and members of the public, coordinating election campaigns and strategies, and administering the provincial office. A central coordinating figure in the Party, the Provincial Secretary acts as a communications hub and spokesperson, ensuring coordination between different groups, committees, and members of the party. A 1989 description of the role of the Provincial Secretary, found in file 449-14, described the position's responsibilities as such:

  • Administers the policies, plans and strategies of the provincial party as adopted by the Executive, Council, and Convention
  • Administers the provincial office of the party
  • Liaises with all sections and components of the party
  • Provincial campaign manager
    To fulfill these duties, the Provincial Secretary is often a member of numerous committees, and usually sits as a member of all executive levels of the party (Table Officers, Provincial Executive, and Provincial Council).

Records included in this series span several Provincial Secretaries, including:

  • 1985 - 1987: Gerry Scott
  • 1987 - 1992: Hans Brown
  • 1992 - 1993: Ray Whitehead
  • 1993 - 1994: Keith Reynolds
  • 1994 - 1999: Brian Gardiner
  • 1999 - 2000: Ron Stipp (Acting Provincial Secretary)
  • 2000 - 2002: Ed Lavalle

The files contain correspondence predominantly sent and received by Gerry Scott, Hans Brown, Brian Gardiner, and Ed Lavalle. Items in this series are predominantly correspondence, though often with related materials attached, including public memos, news clippings, policy and strategy documents, poll results, and other related materials.

Records of the Director of Administration

Records in this series represent the functions and activities of the Director of Administration for the British Columbia New Democratic Party.

File 449-14, in the "Women's Rights Committee (WRC) records" series of this fonds, includes a document entitled "Provincial Office Staffing," that defines the Director of Administration's duties as pertaining to "Election finances, tax receipts and paper flow, Party finances, cash flow, accounting, budgeting, back-up to Provincial Secretary," as well as implying supervision of specific staff and projects. The Director of Administration would often join the Provincial Secretary as a member of the B.C. Council of Federal Ridings, and would manage records related to the Federal NDP, local constituency associations, clubs, and holding societies. The Director would also manage much of the correspondence sent to the Provincial Office.

The majority of records in this series have been created by two Directors; Lin Rubin, and Sherry Hyde, who took over the Director position ca. 1991. Records in this series include correspondence, memos, budget and finance documents, meeting agenda and minutes, notes, speech transcripts, clippings, and other related materials.

Convention records

The records in this series relate to the planning, organization, and execution of the provincial NDP conventions held to elect party executive and determine party policy and direction.

The provincial convention is perhaps the most important activity of the provincial NDP, alongside its election activities. Originally held annually (except in rare occasions) until 2001 when it became a bi-annual event, convention is where party policy is adopted and amended, discussion papers are circulated, reports from party executive and caucus members are heard, and elections for internal party positions are held. In addition, each year long-standing and active party members are selected by a committee to be inducted as Honourary Life Members (HLMs). Often during election years, the Federal NDP Leader would also attend the convention and address the BC provincial party members.

During the conventions, each electoral constituency would elect delegates to represent them at the convention, and submit any resolutions passed by their constituencies for consideration as Party policy. Constituency delegates at the convention would debate and vote upon policy (based on the submitted resolutions), as well as elect the party’s executive, made up of Table Officers (Party president, vice presidents, membership secretary, treasurer) and members-at-large. When necessary, the convention would also elect the party’s new leader. Each delegate would receive a convention kit upon arrival containing the minutes of the previous convention, reports from the party executives and standing committees, party financial reports, all policy to be considered that year, and other related materials. Conventions are traditionally presided over by the provincial party president, or by one of the vice-presidents, and tend to span several days. Important policy not able to be addressed or decided upon at convention may be referred to the Provincial Council for further discussion, and/or added to the resolutions under review at convention the following year. Over the years, many of the kits contained an explanation of Convention to new members (such as file 428-06, “1984 convention kit), which can be consulted for further information.

Convention organization was usually coordinated out of the provincial office, with one person tasked as the convention coordinator, supported by several committees, most notably the Convention Arrangements Committee (CAC) and the Resolutions Committee. In many cases, members of the provincial executive and internal party staff members (such as the Provincial Secretary, the Director of Organization, and/or the Director of Communications) would be members of the Convention Arrangements Committee, and would handle the coordination and planning of the event. The Resolutions Committee would receive resolutions sent in by constituencies (or submitted from regional conferences, as began occurring as of 1988), organize these into categories (such as Health, Economics, or Constitution and Party Affairs), and then determine an order of priority so the most pressing issues in each category would be given priority floor time. Constituencies could also submit Emergency Resolutions which were time-sensitive and generally related to recent provincial, national, or global events. Other convention organizing committees over time have included the Leadership Rules Committee, The Balloting Committee, the Credentials Committee, and the Harassment Committee.

Records in this series include correspondence, budget documents, drafts, convention kit materials and other public communications, memoranda and bulletins, meeting agendas and minutes, and other related materials.

Video cassettes

Two VHS copies of the documentary film, "The Spirit Wrestlers," and other video cassettes relating mainly to the life of the Doukhobors in the West Kootenay region of British Columbia.


35mm slides and digital copies on CD's taken from numerous sources as well
as on location for possible use in the documentary film, "The Spirit Wrestlers."
A slide index was also created.


Photographs relating to Doukhobor activities in the West Kootenay region o f
British Columbia and including Sons of Freedom demonstrations in Krestova.,
1960's, n.d. Photocopies of photographs from an RCMP detachment in Nelson
and the Simma Holt Collection at the University of Manitoba Archives as well as an annoted user guide to the Tarasoff Photo Collection on Doukhobor history at the National Archives of Canada.

Women's Institute.

Douglas joined the Whaletown Women's Institute in 1950, shortly afterwards becoming president of the local branch. She served on district, provincial and national boards as B .C. publicity director and F.W.I .C. director
of public relations and as president of the North Vancouver Island district. She edited the brief which won the Tory Award for the FWIC and was editor of "Modern Pioneers", a history of the W .I. published in 1960. Series consists of typescripts of articles and news releases, notes and research for articles, and correspondence.

Correspondence : Personal

From an early age, Douglas was an avid letter writer, and maintained many correspondences throughout her life. This series includes both incoming and outgoing personal correspondence, filed separately except where Douglas had kept both together.


Series consists of typescripts of books. Some files contain reference materials, notebooks of handwritten drafts, correspondence and other related materials. The Vancouver file and Dickens of the Mounted file include photographs. The series is arranged alphabetically by title.

Poetry series

Series consists of correspondence, manuscripts, legal agreements, royalty statements, financial statements, and book reviews relating to his poetry.


Series consists of correspondence, manuscripts, book reviews, and book sales relating to anthologies edited by Tom Wayman.


Series consists of correspondence, documents, and research material arising out of his writing career including material relating to his public readings of poetry and Canada Council funding. Correspondence with George Woodcock relates to one of Wayman's essays.

Income Tax Files

Series consists of the income tax return records from 1965-1996 for Keith and Mollie Ralston and related documentation.


Correspondence was kept in file folders, arranged alphabetically within a range of years. Unfiled correspondence also contains a marked up copy of Nicol’s play A Scar is Born. Series contains 2 col. photographs at 37 – 25, 2 slides at 38 – 10, and 2 col. photographs at 38 – 22.

Membership records of Lodge No. 76

The series consists of six books of membership. These books cover the Lodge No. 76’s existence. Attendance records were generated at Lodge meetings. The membership and attendance records are arranged chronologically. The roll book and constitution contains a pre-printed set of bylaws that were used by the IOGT Lodge No. 76 to govern the Lodge’s activities.

Photographic Records (Preliminary inventory)

The photographs date from the 1890s (pictures of or taken by Douglas' parents and family portraits) . There is a large assortment of childhood pictures of Gilean, her schoolmates etc. Douglas started taking photographs as a child and by her early twenties was an avid and accomplished photographer. Photographs taken by her during the 1920s through the early 1940s are for the most part found in the albums . Pictures taken in the 1950s and 1960s fall into 3 main categories : black & white photos of the B.C. coast taken during her trips on the boats of the Columbia Coast Mission, color and black & white photos of communities in B.C. and eastern
Canada taken during her trips for the W .I., and pictures of Channel Rock. Unfortunately the slides and pictures taken on WI trips are unlabelled and for the most part can only be identified as to general location and date. During the 1970s and 1980s the photographs are almost exclusively of Channel Rock. A representative of these in included in this series ; others may be found at the Cortes Museum and Archives.

Aside from Douglas' own photographs, there are several interesting groups of other people's pictures in this collection: an album with pictures of overseas service during World War I, a group of labelled photographs of Baffin Island, Pangirtung, etc . taken in 1926/27 by an RCMP officer, and photographs from a trip around the world on a freighter in 1919.

Series consists of photographs taken by Douglas (both personal and those used to illustrate magazine and newspaper articles) ; family photographs, both portraits and snapshots ; photographs given to Douglas by friends and correspondents; photographs acquired from archival and commercial sources for use as illustrations ; slides and negatives; film strips.

Research Material

This series contains newspaper clippings and printed material to support the writing of a non-fiction book, The Golden Revolution, about retirement in the 1990’s.

There is background material of a similar nature gathered to aid the writing of the novel, The Statement, about National Socialism, the Carter Presidency, commercial flights, and aircraft schematics.

Federation of BC Writers/BC Caucus of Writers Union of Canada.

This series consists of the correspondence, minutes of meeting and newsletters of both the Writers’ Union and the BC Federation of Writers. Drabek was a floating representative to the National Council of the Writers’ Union of Canada and president and chairman of the Federation of BC Writers in the late 1980s. Material includes the Federation’s application for a license to form a new radio station, cultural plans for Vancouver, plans for a permanent workspace in Vancouver for writers, workshop information, grant applications and correspondence regarding a proposed schools program in which writers planned to visit school children to talk about writing. Annual general meeting material, liaison activity with other writers’ groups, as well as budget information is included.

Series B: Other Activity 1926-1944

Series consists material related to other left-wing and labour activity in Evans’ life, including the Princeton mine workers strike, his work in support of the Republicans during the Spanish Civil War and the Canadian Labour Defence League and the Communist Party of Canada.

Material regarding NASA

Series contains records pertaining to Jeanne Robinson's involvement with the National Aeronautics and Space Administration (NASA). Material relates to her pursuit to enter space as a civilian astronaut and includes correspondence, application material and publicity.

Other writings

Series consists of drafts of book reviews, proposals, drafts, radio scripts, interviews, and other writings of Spider and Jeanne Robinson other than books and short stories.

Interviews & Presentations

This series consists of interviews done by Kilian with Colin Gabelmann, an MLA from the Vancouver area. Issues discussed include women’s rights, social services and a day in the life of an MLA. The presentations are related to education, science fiction and technology.

Material on published and unpublished work

This series contains records of Kilian's writing career and process. This includes research and notes for books and articles, manuscripts, examples of early writing, and book proposals. Topics investigated in these writing processes include science fiction, creative writing and writing for the web, educational systems, and British Columbian history.

Outgoing letters

Series consists of outgoing correspondence related to the publication of Delafield’s works in Time & Tide magazine. Series includes six outgoing letters and two outgoing manuscript articles for publication. The letters are addressed to the staff of the magazine and to the editor. One of the manuscripts is entitled Notes on the Way, and the other is untitled.


Series contains records relating to committees in the Consolidated Red Cedar Shingle Association of British Columbia. Material consists of lists of committees under the CRCSA, list of committee members, and the association’s by-laws, which list the duties and responsibilities of the committees.

General information

Series consists of Welfare Fund balance sheets (1965-1980) , directives of the Benevolent Society (1955-1977), a list of meeting halls, summaries of annual meetings (1945-1960), a list of new members (1959-1973), a list of members leaving (1955-1977), a list of members' numbers, and general information about the unemployment insurance commission.

Biographical material

Series consists of biographical material concerning Shepherd. Includes newspaper clippings regarding his career and featuring photographs of him, a circular printed for his re-election campaign in 1945, and a photograph of Shepherd with three unidentified people circa 1940.


Series consists of general incoming and outgoing correspondence of Shepherd relating to his political views and career, particularly during his terms as the MLA for Delta.


Series consists of minutes for several political organizations in which Shepherd was involved. Includes some minutes of regular and executive meetings of the Provincial Council of the CCF, 1939 to 1947; minutes of the South Westminster CCF Club, 1951-1956 ; and a register of delegates to the Delta District Council, 1935-1950.

Subject files

Series consists of files of correspondence, notes, and printed material pertaining to various subjects, such as agriculture, fisheries, and education, assembled by Shepherd.

Printed material - CCF

Series consists of printed material, including pamphlets and flyers, pertaining to the ideals and activities of the Co-operative Commonwealth Association and its members.


Series consists of time books, journals, coupon ticket books, information books (activity logs), pay logs, and pilot house log books. There are also notices, agreements, rule and regulations, and applications, and material concerning railway development, equipment, fitting and service profiles. In addition, there is a copy of The Quebec Central Railway Act and Slater’s (confidential) Telegraphic Code. The material is associated with several different railway companies, Victoria R & N.C., the Kettle Valley Railway and the Canadian Pacific Railway, and many different areas such as Penticton, Okanagan Landing, York, S. Britain, Vancouver and Victoria.


Series includes diaries, date books, address books, postscript to the diaries, and a volume entitled "Books I Have Read".

Diaries series

Series consists of 14 diaries kept by John Smith regarding his emigration from England to Canada, his purchase of a homestead in the Port Coquitlam area, and the daily activities and weather conditions related to farming, community life, and family life. Diary 2 also contains notes and sketches which Smith made at the Ambulance lectures he attended. A transcription of these diaries is also available on CD-ROM. The series also contains a bound copy of the published account of Smith’s trip to the Yukon in 1898, published by Walter N. Sage in the British Columbia Historical Quarterly in 1952.

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