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House and Studio series

Series consists of materials documenting the design and construction of the Smedleys’ home on Gambier Island, including its reconstruction after a fire in 2004, and includes architectural drawings, building permits, correspondence, and related documentation.

The files are arranged in chronological order.

Digital Media series

The series consists of various formats of CDs, DVDs, and floppy disks containing digital images, textual documents, and audiovisual recordings.

Items are organized in chronological order.

Grants and Awards series

Series consists of materials documenting various grant programmes for which Smedley was eligible and includes correspondence and documentation for granting agencies.

The files are arranged in chronological order.

Reference And Research series

Series consists of research materials assembled and used by Smedley throughout his career and includes copies of articles and other publications, mostly annotated or otherwise marked by Smedley, along with some written notes.

Most materials are undated – the range is estimated based on the few items that are dated. The files are arranged alphabetically by file or item title.

Photographs series

Series consists of photographs of Geoffrey Smedley, his wife Brigid, and Geoffrey’s sculptural and other artistic works. Most titles are derived from notes written on the envelopes or boxes in which they were originally stored – other titles derived from the images themselves or based on conjecture are in square brackets.

Notebooks series

Series consists of notebooks filled with drawings, diagrams, and written notes. These volumes and the information included in them arguably constitute the documentary core of Geoffrey Smedley’s work. They are organized into three sub-series. Numbered Notebooks consists of 35 sequentially-numbered volumes, dated 1964-1988, with notes and drawings on various topics and projects. “Descartes’ Clown” Notebooks consists of 12 volumes, sequentially numbered in Roman numerals, documenting Smedley’s Descartes’ Clown project. Other Notebooks brings together the remainder of Smedley’s notebooks covering various topics and projects.
Where the volumes are numbered, they are arranged sequentially; otherwise, they are arranged in chronological order based on dated notebook entries.

Works series

Series consists of documentation of Smedley’s sculptures and other artistic creations and includes written and typed notes and manuscripts, drawings and sketches, photographs, and various digital media. The series is primarily organized into sub-series: Notes and Research Materials, Rowingbridge, Descartes’ Clown, Magneto, Dissections, Piero della Francesca, Cloud of Numbers, Other Works, and Oversized Materials.

The sub-series are based primarily on Smedley’s works, except where the materials refer to more than one work or are more general. Within each subseries, the materials are arranged in chronological order.

Correspondence series

The series consists of Smedley’s personal and professional correspondence and includes incoming and copies of outgoing letters, printed e-mails, and other messages.

Files are arranged in alphabetical order by subject or correspondent.

Professional/Biographical series

The series consists of materials documenting Smedley’s professional and artistic career and his personal life, including CVs, exhibition catalogues and related documentation, review articles, and press cuttings.

The files are arranged with the CVs placed first and then chronologically.

Training Documentation series

Series consists of an appraisement report produced for the University by the General Appraisal Company of Vancouver, appraising the value of UBC’s properties and physical assets. The report comprises nine volumes; an index included with Volume 1 and a recapitulation.

Budgets series

Series consists of annual budgets prepared for the University and related budget summaries and budget and planning narratives.

Appraisement series

Series consists of an appraisement report produced for the University by the General Appraisal Company of Vancouver, appraising the value of UBC’s properties and physical assets. The report comprises nine volumes; an index included with Volume 1 and a recapitulation.

Joint Board of Teacher Education series

Series consists of minutes, reports, and other documentation from the Joint Board of Teacher Education from 1963-1983. By 1964, representatives from the University of Victoria and Simon Fraser University joined representatives from UBC, the Provincial Department of Education, the B.C. School Trustees’ Association and the B.C. Teachers’ Federation to form the Joint Board of Teacher Education. The series has been re-organized in roughly chronological order. Please note that minutes and other materials relating to the Joint Board of Teacher Education can be found in the University of British Columbia Senate fonds

Teaching Files series

Series consists of course syllabi and materials for Faculty of Education courses. Most of this material relates to courses offered in the 1950s and 1960s, primarily in specialized areas such as industrial science, special education and physical education. The bulk of the series consists of teaching evaluations from 1980-1995.

Program and Department Files series

Series consists of records made by or relating to, the various programs, departments and centers that make up the Faculty of Education. It includes records from Alternative Programs, Arts I, Child Study Centre, Elementary Division, Interior Programs, Internship Programs, Native Teacher Education and Undergraduate Studies.

Tri-Ed Committee series

Series consists of minutes and other information arising from the approximately thrice-yearly meetings of representatives from the Faculties of Education at UBC, UVic and SFU. Although often the members of this committee, which was initially called the “Tri-ed Group,” standing for “Tri-education Group,” were also members of the Joint Board of Teacher Education, these two Committees were distinct. According to minutes from the first meeting in August of 1966, the Tri-Ed Committee was created to keep members in touch with one another about developments at their respective universities. The series has been re-organized in roughly chronological order.

40th Anniversary series

Series consists of 36 video tapes of celebrations about the 40th Anniversary of the Faculty of Education. These celebrations took place over several dates at different schools within Vancouver from May to July 1996. All dates, titles, and times are adopted from the written notes on the tapes themselves or from the transcripts.

Committee series

The series consists of information from numerous committees, meetings, and councils within the Faculty of Education. Examples include minutes and documentation from the Administration Committee, Chairmen of Departments Meetings, Elementary Division Council, Faculty Meetings, Head’s Advisory Committee, and the Policy Council. The majority of the material dates from the 1970s and 1980s. The series has been re-organized by committee/council/meeting name.

Photograph series

Series consists of photographs from the Faculty of Education. The bulk of the photographs are from the Apple Classroom of Tomorrow Project.

Dean’s Office Subject series

Series includes documentation that originated from within the office of the Dean of Education. This includes documentation relating to information such as the promotion and tenure of faculty, reports regarding the Faculty of Education, budget documentation, minutes from specific Dean’s committees such as the Dean’s Advisory Council, documentation relating to programs within the Faculty of Education, FTE reports, and data regarding marks, acceptance information, and regarding the employment of graduates. The files have been re-organized in alphabetical order. Most of the files are dated from the 1960, 1970, and 1980s, although there are some from the 1950s and 1990s. Many files from the 1970s and 1980s were housed in large binders. Note that the minutes and documentation related directly to the Dean (such as the Dean’s Advisory Council, Dean’s Advisory Committee, and the Dean’s Office Meetings) are within the Dean’s Office Subject series.

Legal series

Series consists of legal documentation including, the Asia Pacific Business Institute's constitution and bylaws and legal agreements establishing the Asia Pacific Business Institute and its relationship to UBC.

Active Awards series

Series consists of inactive files of awards which are still active in some capacity. Files are arranged alphabetically by the name of the award. As with the Discontinued Awards series, there is often historical information as to the background of the establishment of the awards and information about the recipients of the awards included. Much of this series is the Mackenzie King Scholarships (Open and Travel scholarships) which is funded by the trust of the late former Prime Minister, Rt. Hon. W.L. Mackenzie King (1874-1950). The files contain correspondence between UBC and the winners of the award between 1965-2001, information on the scholarship committee and financial information related to the scholarship.

Discontinued Awards series

Series consists of files of discontinued awards arranged alphabetically by award name. The files are arranged in five sections based on the time period in which they were discontinued (prior to 1979, 1979-1987, prior to 1994, prior to 1999, prior to 2004). The files provide historical information as to the background of the establishment of the awards and often the reasons for discontinuation. In addition the files often include a listing of recipients of the awards.

Administrative series

Series consists of minutes from committee meetings, financial reports, lists of committee members, correspondence, application grants to the Koerner Foundation, memos, press releases, and newspaper clippings from the Ubyssey and the Vancouver Sun.

General Lecture series

Series consists of incoming and outgoing correspondence, announcements, curriculum vitae, publication lists, newspaper clippings, posters, and lists of lectures. The series contains information regarding the General Lectures, the Dal Grauer Memorial Lectures, the Leon and Thea Koerner Lectures, the Hewitt-Bostock Lectures, the Kapoor Singh Lectures and the H.R. MacMillan Lectures. The records in the series are arranged according to their original filing system.

Multimedia series

Series consists of floppy disks and a USB drive containing drafts, correspondence, business, etc. Files from USB drive and floppy disks have been migrated to University Archives digital storage and can be made available to researchers. A handful of floppy disk files could not be read and successfully migrated off the media. The digital files are from the late 90’s and range in format from #2 and #3 type files (from ViaVoice by IBM) to WPF files (WordPerfect software). Users may need to download specialized software to access older file formats. Floppy labels mention documents from 1986 to 2009.

Photographs series

Series consists of three publicity photos for reproduction and a slide photograph of a sailboat. The publicity photos were moved from 4-7.

Children's Books series

Series consists of records related to McNeil’s children’s books. It contains drafts, correspondence with McNeil’s editors, publishers, publicists, as well as contracts with the same. It also consists of general conferences and reading programs that she attended or participated in.

Poetry series

Series consists of records related to McNeil’s Poetry publications. It contains drafts, correspondence with McNeil’s editors, publishers, publicists, as well as contracts with the same. It also consists of general conferences and reading programs that she attended or participated in.

Novels series

Series consists of records related to McNeil’s novels. It contains drafts, correspondence with McNeil’s editors, publishers, publicists, as well as contracts with the same. It also consists of general conferences and reading programs that she attended or participated in.

General Correspondence series

Series consists of general correspondence with McNeil’s editors, publishers, publicists, as well as contracts with the same. It also consists of general conferences and reading programs that she attended or participated in. Correspondence was not re-arranged by the processer due to the possibility it may have been arranged with an arrangement not communicated to the Archives.

Publications series

This series consists of published reports, conference proceedings, articles, books and book reviews covering a variety of social topics and issues. These topics include rural development, rural families, youth and employment, and social welfare.

Miscellaneous series

This series consists of newspaper clippings, Certificate of Social Work, a United Way report and a program from a play produced by Nicholls.

Video Tape series

This series consist of a recorded presentation given by Nicholls on October 29, 1975. The title of the presentation was "Social Policy Perspectives: The Green Paper on Population and Immigration."

London School of Economics series

This series consists of correspondence, research notes and reports pertaining to the year he spent at the London School of Economics and Political Science as a Research Scholar.

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