Fonds UBCA-ARC-1500 - Land and Building Services fonds

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Land and Building Services fonds

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  • Multiple media

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  • Source of title proper: Title is based on the contents of the fonds.

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Physical description

1.62 m of textual records.

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Administrative history

Land and Building Services is responsible for engineering and grounds and building maintenance. These functions were initially the responsibility of the Superintendent of Buildings and Grounds, first established in 1943 within the Bursar's Office, and later the Dean of Administrative and Financial Services. This position was subsumed into the Office of Physical Plant in 1967. In the 1980s Physical Plant was re-organized into two departments, Plant Operations (1989-1997) and Physical Design and Construction. In 1988 Physical Design and Construction merged with Facilities Planning to form Campus Planning and Development (later renamed Campus and Community Planning). Plant Operations continued as a separate department until 1998 when it was subsumed within Land and Building Services under the direction of Associate Vice-President Geoff Atkins. During the next ten years, UBC's sustainability and community planning initiatives and its traditional plant operations and utility management were directed from within the Land and Building Services framework. In 2009 these responsibilities were re-organized and dispersed. Atkins was placed in charge of the University's sustainability initiatives within Campus and Community Planning. Plant operations and utility management were placed within Building Operations under Managing Director David Woodson, established within the Vice-President Finance, Resources and Operations portfolio under Pierre Ouillet.

Custodial history

Stored in UBC’s South Campus Warehouse until September 2012, when they were transferred to the University Archives.

Scope and content

Fonds consists of records documenting the functions and activities of the Department of Plant Operations and the office of the Associate Vice-President Land and Building Services and includes correspondence, reports, minutes, clippings and other published materials, and audio-visual recordings.

In their original order as received by the Archives, there were no discernible series, so the files have been arranged in the following broad categories: Building Projects, Business Plans, Cliff Erosion, Committees, Comprehensive Community Plan, Electoral Area “A” Governance, Official Community Plan, Land and Building Services – Subject Files, and Audiovisual Materials.

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Fonds consists of institutional records – access requests must be reviewed by the University's FOIPOP Coordinator.

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Finding aids

Online finding aid
Please see the finding aid for an inventory of files.

Associated materials

Please see the Physical Plant fonds for more Land And Building Services (LBS) records and for earlier records when LBS was named Physical Plant at UBC.


For the latest accrual in 2020, please see the general note below. Further accruals are expected.

General note

C. 40 GB of digital-born records were acquired from the Land and Building Service share drive in 2020. This shared drive was in use between 1997-2018. Digital-born records include; Board of Governors' draft reports, asset reports, meeting minutes, agendas, drawings, policies and procedures, studies, and photographs. The records are currently stored in the UBC Records Management e-warehouse, which provides monthly fixity checks and are awaiting further processing. A draft description is available from the archives and item-level inventories; access to the records is limited at this time.

Series include Budgets and Finance 1999-2019, Building Ops Admin forms 2011-2018, Campus and Community Planning 1997-2019, Chris Skipper [Facilities Manager] 2015-2017, District Energy System 2012-2019, Health Safety & Environment 1998-2019, Irrigation 2011-2019, Land & Building Services 1997-2019, Matt Holm [Manager Building Operations] 2010-2018, Municipal Services 2004-2019, Building Fire Prevention Inspections 2017, OE [Operational Effectiveness] 2009-2019, Plant Operations 2000-2019, Policies and Procedures 2000-2019, Project Services 1980-2019, Projects 2000-2019, Technical Services 2016-2018, Trek 2000-2004, Technical Guidelines 2008-2019 & UME [Utilities Maintenance Engineeer] 1998-2019.

Physical description

Other materials include 3 video recordings, 1 DVD recording and c. 40 GB of digital-born records.

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