Fonds UBCA-ARC-1503 - Learning Exchange fonds

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Learning Exchange fonds

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  • Textual record
  • Moving images

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  • Source of title proper: The title is based on the contents of the fonds.

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93 cm of textual records.
1 VHS video recording.
1 DVD recording.

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Administrative history

The UBC Learning Exchange was established in 1999 to establish a community presence for the University in Vancouver's Downtown Eastside (DTES). The Learning Exchange's first initiative was the Trek Program (named after UBC's Trek 2000 vision), which placed UBC student volunteers with eight non-profit organizations and two elementary schools. In 2000 the Learning Exchange opened a storefront office at 121 Main Street, offering free computer access to DTES residents. Other programmes followed, including a music appreciation course partnered with the UBC School of Music; volunteer opportunities catering to students during Reading Week; ESL conversation programmes; and computer training, tutoring, and after-school activities. The Vancouver School Board was the primary partner. Funding and support came from various sources outside the University, including TELUS, HSBC Bank of Canada, the Kahanoff Foundation, the J.W. McConnell Family Foundation, and Dr. Lloyd and Mrs. Kay Chapman. In 2002, the Learning Exchange began working with UBC faculty members to formally integrate students' community-based experiences into their academic coursework, an approach called Community Service Learning (CSL). A new Learning Exchange programme was established at UBC-Okanagan in 2006. Two years later, the Vancouver programme moved into a larger storefront office in Chinatown. In 2009, in support of the Learning Exchange's contributions to UBC's strategic vision, the University began providing ongoing core funding.
The Learning Exchange worked parallel with the UBC Community Learning Initiative (CLI), founded in 2006 to develop curricular community-engaged learning opportunities. There was a great deal of overlap between the two programmes. They initially reported to the same Director, Margo Fryer. However, in 2011 the Learning Exchange and CLI were separated into two distinct units, each with its director. The Learning Exchange reported to the Vice-President, External Relations.

Custodial history

Records of the UBC Learning Exchange, along with records of the Community Learning Initiative, were kept in the Centre for Community Engaged Learning offices until their transfer to the University Archives.

Scope and content

Fonds consists of records that document the UBC Learning Exchange history and includes correspondence, reports, minutes, budgets and related financial records, written notes, published items, and audiovisual materials. It is arranged in six series: Administration, UBC-Okanagan, Chapman Awards, Programmes, Community Service Learning and Community Based Research, and Audiovisual.

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Immediate source of acquisition

Records were transferred from the Centre for Community Engaged Learning to the University Archives in August 2017.


There was overlap between the functions and activities of the Learning Exchange and those of the Community Learning Initiative. They also had the same Director for several years; they shared office space, and their records were filed and stored together. This inter-relationship was reflected in the records when they came to the Archives. During their arrangement and description, the records were separated so that two different fonds could be recognized. However, this was not an exact process. Some records from the Community Learning Initiative are still mixed with those of the Learning Exchange, and vice versa.

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These are institutional records and subject to the Freedom of Information and Protection of Privacy Act. Researcher access to these records is subject to review. To arrange access, please contact us at UBC Archives.

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Please see the finding aid for an inventory of files.

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General note

Audiovisual recordings are stored in the archives vault VT 2605 & VT 2606.

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