Fonds UBCA-ARC-1310 - Media Relations fonds

Title and statement of responsibility area

Title proper

Media Relations fonds

General material designation

  • Moving images
  • Sound recording
  • Photographic material

Parallel title

Other title information

Title statements of responsibility

Title notes

  • Source of title proper: The title is based on the provenance of the fonds.
  • Variations in title: Previously titled the Public Affairs Office fonds.

Level of description


Reference code


Edition area

Edition statement

Edition statement of responsibility

Class of material specific details area

Statement of scale (cartographic)

Statement of projection (cartographic)

Statement of coordinates (cartographic)

Statement of scale (architectural)

Issuing jurisdiction and denomination (philatelic)

Dates of creation area


Physical description area

Physical description

c. 3,500 photographs
219 videocassettes & DVDs
43 sound recordings

Publisher's series area

Title proper of publisher's series

Parallel titles of publisher's series

Other title information of publisher's series

Statement of responsibility relating to publisher's series

Numbering within publisher's series

Note on publisher's series

Archival description area

Name of creator


Administrative history

In 2018 the Public Affairs Office changed its name to Media Relations. Its direct predecessors included the Information Office (1965-1985), Community Relations (1985-1994), and Public Affairs (1994-2017). Media Relations falls under the UBC Communications portfolio. UBC Communications' function is to provide expertise in brand and marketing, media relations, internal communications, marketing research, social media, photography, design and web usability. The media relations role is to communicate and promote faculty research and institutional priorities and advertise UBC as a global leader. Media Relations is also responsible for disseminating information to a broad base of print and electronic media sources for publication and presentation to the public. They act as an intermediary between news outlets and faculty experts through their website. They are also involved in responding to news that is potentially harmful to UBC's reputation.

Custodial history

Scope and content

The fonds consists of two series: Photographic and Audiovisual. The photographs were created by Information Services and Community Relations and were transferred to the University Archives by the Public Affairs Office. The photographs are 35 mm negative format and digital-born photos on optical discs. The images document a wide variety of important people, events and activities at the University of British Columbia between 1980 and 1991.

The video and audio recordings ([1966?]-2008) are of events on campus both at UBC Vancouver and Okanagan, including the announcement of the Okanagan campus. The material includes copies of media clips, promotional videos, speeches, the visit of dignitaries such as the Dalai Lama and stock footage. The audiovisual formats include VHS, DVD, Umatic, Betacam sp and unknown optical disc formats. Sound recordings are made up of cassette tapes and compact disc digital audio (CD-DA).

Most of the materials in the original accession were created by Information Services and Community Relations, the predecessor agencies of Public Affairs.

Notes area

Physical condition

Immediate source of acquisition

The initial acquisition was transferred to the University Archives by Public Affairs in April 1998. The subsequent accrual in March 2020 was received directly from Media Relations.


Language of material

Script of material

Location of originals

Availability of other formats

Digitized copies of 35 mm negatives are available through the UBC Library Open Collections. This does not include digital-born photographs on CDs.

Restrictions on access

These are institutional records and are subject to the Freedom of Information and Protection of Privacy Act. Researcher access to these records is subject to review. To organize access please contact us at UBC Archives.

Terms governing use, reproduction, and publication

Finding aids

Please see finding aid for an item list.

Uploaded finding aid

Associated materials


An accrual of 36 audiovisual elements in various formats (VT 3070-3106) and 1 CD-DA (AT 4042) was received from Pearlie Davison of Media Relations in March 2022.

Further accruals are expected.

Alternative identifier(s)

Standard number area

Standard number

Access points

Subject access points

Genre access points

Control area

Description record identifier

Rules or conventions


Level of detail

Dates of creation, revision and deletion

Language of description

Script of description


Accession area