Title and statement of responsibility area
Title proper
Continuing Education fonds
General material designation
- Multiple media
Parallel title
Other title information
Formerly the Centre for Continuing Education fonds
Title statements of responsibility
Title notes
- Source of title proper: Title based on the provenance of the fonds
Level of description
Fonds
Repository
Reference code
Edition area
Edition statement
Edition statement of responsibility
Class of material specific details area
Statement of scale (cartographic)
Statement of projection (cartographic)
Statement of coordinates (cartographic)
Statement of scale (architectural)
Issuing jurisdiction and denomination (philatelic)
Dates of creation area
Date(s)
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1946-1998, predominant 1971-1994 (Creation)
Physical description area
Physical description
8.18 m of textual records and other material
Publisher's series area
Title proper of publisher's series
Parallel titles of publisher's series
Other title information of publisher's series
Statement of responsibility relating to publisher's series
Numbering within publisher's series
Note on publisher's series
Archival description area
Name of creator
Administrative history
The provision of extension services that would allow the University to reach out beyond the confines of the campus has been one of UBC's goals since its inception. It first provided university-level education to adult students throughout the province through the Extension Lectures Committee (1918-1935) and later through the Department of University Extension (1936-70). In 1968, a Senate Committee on Continuing Education struck to formulate long-term goals in the face of budgetary constraints, proposed a centralized administration for extension programs, and a more integrated approach to continuing education. The Department of University Extension agreed to this, and in 1970 the Senate established the Centre for Continuing Education.
The Centre administered and, in cooperation with the appropriate University faculties, developed and offered part-time degree programs, professional programs, and general interest programs, and provided personnel, facilities, and administrative support. Its Director reported to the President's Office, acted upon the President's Coordinating Committee on Continuing Education, and was responsible for policy and program development and the direction of the Centre in general. In addition, program Directors were responsible for coordinating specific programs. The Centre was also involved in experimental projects and programs focussing on community problems and the unique interests of adults. For example, in 1971, the Centre co-sponsored a conference on the 1970 Report of the Royal Commission on the Status of Women; this eventually gave rise to the Women's Resources Centre.
In 1975, responsibility for credit courses was gradually transferred to Guided Independent Study (now usually known as UBC Access) and the Office of Extra-Sessional Studies. The Centre eventually came to be responsible for providing university-level, non-credit, continuing education in a wide variety of fields, including computer science, educational travel, languages, English for international students, humanities/sciences, urban planning, public affairs/lifestyles, and reading, writing, and study skills. In 1991 the Centre, along with Extra-Sessional Studies and UBC Access, was brought under an Associate Vice-President, Continuing Studies. Finally, in 1993 all three units were merged into one unit called Continuing Studies after an extensive reorganization project.
By 1995, there was a strong emphasis on immigration, internationalism, interculturalism, language programs, and mental and physical health care. Also, in 1995, Continuing Education was an early adopter of online learning. After implementing UBC's Strategic Plan, Trek 2000, in 1997, another reorganization occurred, and the program moved to UBC Robson Square. Post-move, the Women's Resources Center was renamed the "Life and Career Centre." In 2003, Continuing Studies partnered with several other agencies to establish a Certificate in Aboriginal Health Care Administration, renamed the UBC Certificate in Aboriginal Health and Community Administration in 2009. In 2009, Continuing Studies hosted the 2009 Canadian Association for University Continuing Education (CAUCE) conference.
In 2017 the UBC Senate decided to convert Continuing Studies to a new department known as Extended Learning. The new department still offers its courses and adheres to its previous mandate. Eventually, though, Extended Learning is expected to primarily be an administrative unit that will help UBC's faculties provide courses to individuals not enrolled in established degree programs. Around the same time as the establishment of Extended Learning, UBC became a part of Extended Learning and began offering MOOC courses through edX.
Custodial history
Scope and content
The fonds consist of proceedings, correspondence, minutes, reports, statistics, program and course descriptions, proposals, news releases, and publications. Many of the records originated from the Director's Office of the Centre for Continuing Education, and its predecessor, the Department of University Extension. They document these units' functions, activities, policies, and relationships with other University bodies and external agencies. Also included are audio recordings of lectures and other events sponsored by the Centre. There are also records from the office of the Associate Vice-President, Academic, from when he oversaw the operations of the Centre between 1988 and 1991. Other materials originated from the Women's Resources Centre: three folders of reports, correspondence, and photocopied newspaper clippings relating to the 1971 Status of Women conference, and over thirty publications dealing with women's issues.
A 2017 accrual of material more than doubled the size of the fonds. These records included small additions to the following series: Central Office Files, Administrative Committees, and Staff Relations. More significant additions were added to the Projects and Series, Programs, UBC Departments, UBC Committees, and External Bodies series. Additionally, a significant addition to the fonds was made in the resources series, which includes proceedings and course materials.
A 2018 accrual moderately increased the size of the fonds. Some files from folders without the typical alpha-numerical filing system pattern were placed with the Central Office series. Their contents matched the series description, including grant proposals, memos, correspondence, and budget information. Two new series were added, General History and Associate Vice-President Academic (Dr. Walter Uegama). Dr. McClean's series received additions from the 1992 re-organization and the Strategic Planning of 1993. Projects and Studies, UBC Committees, and UBC Departments series received significant additions as well. External Bodies received an increase, primarily related to CAUCE. The Liaison with External Agencies, Policies and Procedures, Programs, Special Events, and Status of Women series received small additions.
Notes area
Physical condition
Immediate source of acquisition
Transferred from the Centre for Continuing Education in 1971, 1977, and 1989; and from Continuing Studies in 1994. Other materials held in storage added in 2017 and 2018. The 2018 accession originally came from the Associate VP of Continuing Studies Walter Uegama.
Arrangement
The first series consists of the central office files, mostly distinguished by an alpha-numeric filing system. The files are rearranged according to the original file codes, which were retained as part of each file title. The files from the Women's Resources Centre are maintained in their original order. The first two files in the Associate Vice-President Academic series predate the rest of the series. These were presumably brought over and kept by Dr. A.J. McClean for reference purposes, and are included for the sake of clarity and convenience. The records are otherwise in alphabetical order, which appears to have been their original arrangement. Both of these series are placed at the end of the file list. The rest of the records are arranged in the following series: Policies and Procedures, Administrative Committees, Staff Relations, Projects and Studies, Program Committees, Programs, Liaison With External Agencies, Special Events, UBC Departments, UBC Committees, External Bodies, and Sound and Moving Images.
Language of material
- English
- Japanese
Script of material
Location of originals
Availability of other formats
Restrictions on access
These are institutional records and subject to the Freedom of Information and Protection of Privacy Act. Researcher access to these records is subject to review.
Terms governing use, reproduction, and publication
Finding aids
Online Finding Aid
Please see finding aid for the file list.
Uploaded finding aid
Associated materials
Accruals
General note
Please be aware that researchers will encounter terms that are no longer acceptable. In instances where these terms are used in the original titles, they have not been changed.
Physical description
Includes ca. 150 audio tapes, 50 videocassettes and 33 architectural drawings.
Alternative identifier(s)
Standard number area
Standard number
Access points
Subject access points
Place access points
Name access points
- University of British Columbia. Women's Resources Centre (Subject)
- University of British Columbia. Continuing Education (Subject)
- University of British Columbia. Dept. of University Extension (Subject)
- Ufford, Peter W. (Subject)
- Gellatly, Bruce (Subject)
- Miller, R. C. (Subject)
Genre access points
Control area
Description record identifier
Rules or conventions
Status
Level of detail
Dates of creation, revision and deletion
Revised June 2020