The fonds consists mainly of records generated by the Alumni Association in the course of its programs and activities and by its branches and divisions. The records are in the form of correspondence, reports, minutes of meetings, manuscripts for The Chronicle, and some published materials. Also included in the fonds are materials of historical interest collected by Frances Tucker in the course of her research for a history of the Association published for its fiftieth anniversary in 1966; these consist of written notes, clippings and other published materials, scrapbooks, photographs, correspondence, the first draft of her project, and index cards. Finally, the records of Harry Franklin, Executive Director from 1972 to 1979, are included; the files contain some Association records as well as Franklin's. Records stored in boxes 1-20 date from 1911 to 1966, and the rest date from 1955 to 1992. Because of the long time period between the accessions of these two bodies of records, and their different organization, they have not been physically integrated. Wherever possible, their original order has been maintained or restored. The fonds is arranged in the following series: Subject Files (1916-1966), Annual Reports (1946-1963), Board of Management (1951-1965), Committees (1935-1962, 1977-2001), Accounts (1945-1961), Fund-Raising (1946-1965, 1975-1989), Publications (1924-1959), Convocation (1939-1960), Boxing Day Ball (1946-1959), President's Correspondence (1953-1960), Branches (1946-1960, 1967-1989), Divisions (1953-1959, 1959-1987), American Alumni Council (1946- 1966), Alumni Association History Files (1911-1966), Executive Director's Files (1955-1991), Homecoming / Reunions (1973-1992), Student Affairs (1964-1982), Alumni Summer College (1981-1984), Communications (1955-1989), Cecil Green Park (1966-1990), Harry Franklin's Files (1967-1978), and Alumni Association Annual Dinner series (1996-2004).

The fonds consist of proceedings, correspondence, minutes, reports, statistics, program and course descriptions, proposals, news releases, and publications. Many of the records originated from the Director's Office of the Centre for Continuing Education, and its predecessor, the Department of University Extension. They document these units' functions, activities, policies, and relationships with other University bodies and external agencies. Also included are audio recordings of lectures and other events sponsored by the Centre. There are also records from the office of the Associate Vice-President, Academic, from when he oversaw the operations of the Centre between 1988 and 1991. Other materials originated from the Women's Resources Centre: three folders of reports, correspondence, and photocopied newspaper clippings relating to the 1971 Status of Women conference, and over thirty publications dealing with women's issues.
A 2017 accrual of material more than doubled the size of the fonds. These records included small additions to the following series: Central Office Files, Administrative Committees, and Staff Relations. More significant additions were added to the Projects and Series, Programs, UBC Departments, UBC Committees, and External Bodies series. Additionally, a significant addition to the fonds was made in the resources series, which includes proceedings and course materials.
A 2018 accrual moderately increased the size of the fonds. Some files from folders without the typical alpha-numerical filing system pattern were placed with the Central Office series. Their contents matched the series description, including grant proposals, memos, correspondence, and budget information. Two new series were added, General History and Associate Vice-President Academic (Dr. Walter Uegama). Dr. McClean's series received additions from the 1992 re-organization and the Strategic Planning of 1993. Projects and Studies, UBC Committees, and UBC Departments series received significant additions as well. External Bodies received an increase, primarily related to CAUCE. The Liaison with External Agencies, Policies and Procedures, Programs, Special Events, and Status of Women series received small additions.