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Archival description
Hoffmeister Electric Company fonds
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Hoffmeister Electric Company fonds

  • RBSC-ARC-1250
  • Fonds
  • 1898-1959, predominant 1910-1948

The fonds comprises the operational and accounting records of Hoffmeister Electric Company from 1898 to 1959. Records are arranged in two series: Operational records and Accounting records.

The Operational records series features the following record types: correspondence; catalogues and reference books from electrical and automotive equipment suppliers; rental contracts, requisitions, and orders from clients; ledgers recording Hoffmeister employees’ work for various clients; electrical permits from the City of Vancouver; and miscellaneous ephemera and objects, likely belonging to Reinhart Hoffmeister.

The Accounting records series includes the following record types: personal income tax records from Reinhart Hoffmeister; corporate tax records; monthly time books for employees; various bank books; samples of bills paid to maintain the company’s premises; insurance policies, leases, and deeds for various Hoffmeister properties; duplicate copies of client invoices; and ledgers.

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Operational records

The series contains records created during the fulfillment of Hoffmeister Electric’s contracting activities, including the installation of electric generators and the repair and rental of machinery to businesses in British Columbia. Records are arranged in seven sub-series on the basis of their documentary forms: Correspondence; Catalogues and reference books; Rental contracts, requisitions, and orders from clients; Order books; Employee notebooks; Electrical permits; and Ephemera.

The Correspondence sub-series comprises a selection of letters sent and received—primarily by Reinhart Hoffmeister--between 1898 and 1953. Letters sent are addressed to electrical machinery suppliers and clients. Letters received are often from clients regarding payments due. Files are in chronological order.

The Catalogues and reference books sub-series includes catalogues and instruction manuals from electrical machinery and automotive parts suppliers, including Jeffree and Johnson Limited, Nerlich & Co., Canadian Wood Pipe and Tanks Limited, Gray and Davis Inc., Fairbanks-Morse Automotive Equipment, and more. Records are arranged chronologically.

The Rental contracts, requisitions, and orders from clients sub-series aggregates a small sample of the aforementioned materials. Files are in rough chronological order.

The Order books sub-series features ledgers created by Hoffmeister Electric employees. Ledgers list clients serviced on particular dates alongside abbreviated descriptions of the services performed. 14 order books are present; volumes are arranged chronologically by start date.

The Employee notebooks sub-series includes notebooks created by Hoffmeister Electric employees as they serviced clients. Notebook entries list various dates, clients visited on those dates, and the total number of hours employees spent on projects. 13 notebooks are included in total, and all are arranged chronologically by start date.

The Electrical permits sub-series consists of electrical permits granted by the City of Vancouver to Hoffmeister Electric for work conducted on behalf of clients. Files are arranged chronologically by start date.

The Ephemera sub-series comprises a deed and maintenance payments for two orchard units in Mitchell County, Georgia that appear to have been sold and physically maintained by the Keystone Pecan Company. Reinhart Hoffmeister is listed as owner for these properties. The sub-series also features a technical drawing for an unidentified piece of machinery, complimentary Hoffmeister Electric calendars for clients, a poster from the Boundary Bay Sports Association, and a wooden printing block. Records are grouped in subject files.

Accounting records

The series contains records related to the financial administration of Hoffmeister Electric. Records are arranged in seven sub-series on the basis of their documentary forms: Tax records; Monthly time books for employees; Bank books of Reinhart Hoffmeister; Administrative bills; Insurance policies, leases, and deeds; Duplicate client invoices; and Ledgers.

The Tax records sub-series features federal, provincial, and municipal tax records from Reinhart Hoffmeister and Hoffmeister Electric. Files are arranged chronologically. Documentary forms include various corporate statements of assets and liabilities; federal income tax returns for employers; and Reinhart Hoffmeister’s personal property and income tax statements.

The Monthly time books for employees sub-series includes four notebooks used to record the total number of hours worked and wages earned each month by Hoffmeister Electric employees. Notebooks are arranged chronologically by start date.

The Bank books of Reinhart Hoffmeister series features 12 bank books for accounts at the Bank of Nova Scotia and Dominion bank. Bank books record account deposits and total balances. Volumes are arranged chronologically by start date.

The Administrative bills sub-series comprises a sample of bills paid by Hoffmeister Electric for machinery and maintenance of various premises in Vancouver. Bills were paid for clean towels, electricity, water, telephones, delivery services, machine parts, and more. Files are arranged chronologically.

The Insurance policies, leases, and deeds sub-series includes the aforementioned records, which were generated or procured by Reinhart Hoffmeister, his brothers, or Hoffmeister Electric for properties in Vancouver, British Columbia. Records in this sub-series are maintained in their original physical order.

The Duplicate client invoices sub-series contains a sample of original timesheets that Hoffmeister Electric charged to its clients, as well as 12 ledgers featuring duplicate copies of client invoices. Timesheets and invoices record client names, work completed on particular dates, and total amounts owed. Files are arranged chronologically.

The Ledgers sub-series aggregates ledgers used for a number of accounting activities by Hoffmeister Electric employees. General ledgers record client names, contact information, orders, and payment history over long periods of time. Other ledgers chart till passes, total machinery sales in set time periods, and petty cash flow. Ledgers have been grouped according to the specific activities they were associated with (e.g. till pass books are maintained separately from volumes recording total sales). Ledgers are then arranged chronologically within each sub-grouping.

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