Sous-fonds consists of records created or accumulated by Dr. Graeme Wynn as Associate Dean of Arts. Records relate to Wynn's general activities within the Faculty of Arts, his role in the development of Faculty of Arts policies and procedures, courses, programs, and events, and his involvement and interaction with Faculty of Arts departments, university and external committees, the President's Office, and affiliated and non-affiliated colleges and university-colleges. Records include correspondence, minutes, reports, financial records, brochures, newsletters, and other textual records.
Sous-fonds arranged into the following series according to the original arrangement of records: Arts departments records ( 1993-1995), Colleges and University Colleges records (1989-1996), Committees records (1979-1996, predominant 1990-1996), Faculty of Arts records (1977-1996, predominant 1991-1996), President's Office records (1994), Ritsumeikan records (1990-1997), and Students records (1993-1995).

The Librarian's Office is the administrative centre of the UBC Library, and in its early years, all administrative activities were based there. However, as the Library became decentralized, these activities were devolved to the relevant branches and divisions. At the same time, the University Librarian's administrative burden increased, so a series of Assistant University Librarians were appointed, each with defined areas of responsibility, including Public Services, Collections, Technical Services and Systems, and Administrative Services.
The sous-fonds consists of records generated by the Librarian's Office and include correspondence (both internal and external), reports, minutes, memorandums, notes, budgets and other financial records, architectural plans, published materials, publicity materials (brochures, newspapers clippings), scrapbooks, and photographs. The records are arranged in thirteen series, six of which are based on the tenures of University Librarians: John Ridington, W. Kaye Lamb, Neal Harlow, Basil Stuart-Stubbs, Douglas McInnes, and Ruth Patrick. Four other series are based on the Assistant University Librarian positions for Public Services, Technical Services and Systems, Administrative Services, and Collections. The series "Librarian's Office - General," consists of records that overlap the tenures of more than one University Librarian. Most series are, in turn, further subdivided into sub-series. Included at the beginning of the General series are loan request records from McGill University College of B.C library. The Irving K. Barber Learning Centre series documents the Library's involvement in the planning and development of the Centre, which replaced the Main Library. The Development Office series documents the Library's fundraising function that supports various projects and programs of other branches and divisions. The Assistant University Librarian for Collections series was originally erroneously identified as the"Collections Division sous-fond."

In 1960 the Reference Division was disbanded, and its staff and services were distributed among several newly-created subject divisions. One of these was the Science Division, located in the new south wing of the Main Library. Its staff was responsible for providing reference services in the physical sciences (except biological sciences, centred at Woodward/Life Sciences) and engineering. It was re-named Science and Engineering in 1992.
Sous-fonds consists of annual and other reports from the Science Division and floor plan drawings for parts of the Main Library where the Division and its collections were located.

The sous-fonds reflects Malcolm Lowry’s life and work. Contents include: correspondence (incoming and outgoing), manuscripts (poetry and prose), notes and notebooks, juvenilia and other material published by Lowry, and a variety of textual and audio-visual materials about Lowry produced by friends, family, and Lowry scholars. Within the Letters series, incoming and outgoing, Lowry’s literary agents and editors, including Albert Erskine and Harold Matson, feature prominently.

Poetry and prose manuscripts comprise the bulk of the Malcolm Lowry Papers. Manuscripts frequently include several drafts of a given work as well as notes and notebooks associated with that manuscript. Under the Volcano, October Ferry to Gabriola, and Hear Us O Lord From Heaven Thy Dwelling Place are among the works included in these series.

The Personal Life series includes financial records, art prints which hung on the walls of the Dollarton shacks, notes on source characters by Lowry, and records about Lowry’s life and family collected by UBC.

Audio-visual records include the 1984 film adaptation of Lowry’s Under the Volcano as well as interviews with scholars and friends of the Lowrys and documentaries about Lowry produced by the CBC and National Film Board of Canada (NFB).

The sous-fonds consists primarily of correspondence between Earle Birney and a variety of publishers, magazines, and journals concerning Birney’s attempts to have Lowry’s work published posthumously. The sous-fonds also contains Lowry’s notes on and review of Birney’s 1949 novel, Turvey.

The sous-fonds consists primarily of letters and poems written by Lowry for Atwater, who at the time of writing was addressed as Carol Phillips. The letters and poems were posted between April and September 1939 when Lowry was living in Los Angeles. Several photos of Atwater, Lowry, and Jimmy Osborne (Atwater’s brother) are also included.

The sous-fonds consists primarily of correspondence and articles about Lowry’s works. McConnell kept up correspondence with Margerie Lowry and the Crowleys in particular which spanned several decades. Also included in the sous-fonds is a short story by McConnell based on a visit with the Lowry’s at the Dollarton shack, which was published almost thirty years after Lowry’s death.

The sous-fonds consists of letters from the Lowrys, a partial manuscript of Under the Volcano, and several phonograph records owned by Lowry.

Sous-fonds contains typed copies of approximately 100 letters from Malcolm Lowry to various friends, editors, publishers, and translators of his works. Harold Matson, Albert Erskine, and David Markson are frequently recurring addressees. The only incoming letter to Lowry (also a typed copy) is from Arthur Lowry, Malcolm Lowry’s father.

The sous-fonds also includes a typescript of a prose text of uncertain authorship which in part details Lowry’s 1949 stay at a Vancouver hospital with a broken back and ribs. Excerpts of letters are also included in the prose account.

James MacFarlane Daniells was born in England in 1867. He came to Canada before the turn of the century but returned to England after a short time. In 1910, after some business reverses, he emigrated with his family to Victoria, B.C. where he worked as a builder, first in James Bay, then on Cook Street, and eventually he built a home on Cochrane Street where he lived until his death in 1951. Mr. Daniells was an overseer in the Gospel Hall and was a devout student of the Bible. Constance Maynard Daniells, nee Stevens, was born in England in 1876. In 1901 she married James Daniells, and they had one son, James Roy Daniells, who was born in 1902. She died in 1957. Constance and James joined the Plymouth Brethren in Victoria. The Plymouth Brethren were a sect of Christian believers originating in the early 19th century in Ireland. Brethren ideas of baptism were differing (RD was baptised by immersion) and they expected the second coming of Christ. The Lord's Supper was observed each Sunday. The Brethren had a tendency to follow new leaders and to divide to form new congregations. They were basically fundamentalist and considered the Scriptures the only true guide. There were no officers in the Victoria Hall. James Daniells was one of the "overseers" for a time. The privileges and duties of the ministry depended on the ability of the members.
The sous-fonds consists of correspondence (including many letters from Roy Daniells), journals, legal documents, financial papers, maps, greeting cards, newspaper clippings, verses and family information of James and Constance Daniells. There is also a series of records relating to the Plymouth Brethren, both in London and in Victoria, B.C. including incorporation documents, tracts, sermons, notes, hymn books, bibles, booklets etc. Photographs and postcards have been kept with the Roy Daniells collections.

Sous-fonds consists of scrapbooks of photographs, clippings, and leaflets assembled by Coulthard's mother, Jean Robinson Coulthard, between 1898 and 1929, documenting her career as a music teacher as the recital performances of her children and students. Sous-fonds also includes scrapbooks compiled by Jean Coulthard's sister Margaret, family photographs, and an album compiled by her father, Dr. Walter Coulthard, depicting the Rossland area (ca. 1902).

Sous-fonds consists of material generated by Klinck and records accumulated after his death by his wife Elizabeth, who passed this material on to Eagles. In addition, the sous-fonds contains biographical information, addresses/speeches, subject files, and a personal material series.

This sous-fonds reflects Joan Coldwell’s role in Hedgerow Press relating to the publication of Jane Rule’s final book, Loving The Difficult. It includes correspondence, contracts, obituaries, memorial speech, publication and promotion materials, proofs, a digital and paper draft of the work, and the 2008 Lambda Literary Award for non-fiction.

The sous-fonds consists of constitutional amendments, board meetings, executive meeting files and correspondence made or received by CIPS, and some miscellaneous records created before the name changes. However, the majority of records originated from the time that James M. Kennedy was the president of CIPS.

The Acquisitions Division was established in 1948, with Samuel Rothstein as its head. It was designated to handle all accessions (books and periodicals), regardless of source (purchase, gift, or exchange), and administer the disposal of duplicate materials. A separate Serials Division was established in 1950 to handle periodicals and the Gifts and Exchanges Division in 1965. In 1991 the Division, together with the Serials Division, was reorganized to form the Order Division and the Collections Accounting and Budget, Division.
The sous-fonds consists of records generated by the Acquisitions Division and includes annual reports and correspondence with publishers, booksellers, and donors and a series related to UBC’s involvement with SHASTRI.

The sous-fonds comprises genealogical materials related to Margaret’s family and materials created by or about her life. They have been arranged into two series received with the December 2016 donation. Personal Papers (1902-1987) and Family History ([1868]-1978).

The Library first began to offer services in support of the Department of University Extension in 1935, loaning books to persons enrolled in extension courses. It was initially the responsibility of the Reference Division, and later the Circulation Division, and did not become an administratively separate division until the 1940s. In 1949 the Extension Library also began mailing books to students enrolled in correspondence courses. In 1952 it became strictly a mailing library for students outside the Vancouver and Victoria areas, serving credit-course students, drama groups, and the general public. By 1965 the public library system around British Columbia had evolved enough to allow the book-mailing service to be discontinued. Still, drama groups and correspondence students - and services for the drama groups also were soon phased out. Since then, the Extension Library has continued to provide reading materials for the University's extra-sessional and distance education students.
The sous-fonds consists of records created by the Extension Library in the course of its activities and includes correspondence, reports, and statistical data. It is arranged in two series: General Files and "In-Service Books," the latter dealing with books required for distance education courses.

Providing reference services for its patrons - helping them find research materials and teaching them how to use the Library - is one of the Library's core functions. In 1920 Frances Woodworth was appointed the first "Superintendant of Reading Room and Reference Librarian." Reference services expanded rapidly, and by 1937 a separate Reference Division, headed by Anne M. Smith, had been established. The Division was responsible for coordinating all reference services until 1960 when it was disbanded and its staff and services distributed among the newly-created subject divisions. There was an addition to this sous-fonds of 5 cm of textual material by Associate University Librarian, Research, Lea Starr, in January 2020.
The sous-fonds consists of the Division's monthly and annual reports and minutes of its staff meetings, bound into six volumes. Included with Associate University Librarian Lea Starr's materials is correspondence regarding the Tsilhot'in Archive, cIRcle Collections related files, Koerner Library renovations and terms of reference for the Art in the Library Task Group.

Information Services is the office responsible for coordinating the Library’s public outreach and instructional services. In the 1990s, it also administered and promoted the Library’s internet-based reference services (e.g. Gopher, e-mail, WWW).
Sous-fonds consists of records generated during Information Services activities and includes correspondence, reports, notes, class/course materials, and photographs.

MacMillan Library, located in the H.R. Macmillan Building, provided Library services to the Forestry and Agricultural Sciences faculties from 1967 to 2007. Both the building and the branch library were named for H.R. MacMillan, first Chief Forester of B.C. and later CEO of MacMillan Bloedel Ltd., in recognition of his generous donations to the University and the Library. When MacMillan Library was closed in August 2007, the bulk of its collections was transferred to Woodward Library. In addition, some forestry-related materials went to the Science and Engineering Division, while the Landscape Architecture collection went to Fine Arts (Art + Architecture + Planning).
Sous-fonds consists of correspondence and reports documenting MacMillan Library’s activities and policies and the circumstances leading up to its closure in 2007.

The Reading Rooms Division was responsible for departmental reading rooms until the 1983/1984 academic year. In 1983/1984, the Division was disbanded, and responsibility for reading rooms shifted to individual departments. The Library’s Serials Division assumed responsibility for ordering reading room subscriptions, paid for by the department, until 1997.

Sous-fonds primarily consists of correspondence between the Serials Division and departmental reading rooms.

The Asian Library/Centre opened in 1960. It was dedicated to holding a research collection of Asian language materials, initially as the Asian Studies division of the Main Library (now the Irving K Barber Learning Centre). The collection is now located inside the Asian Centre, which opened in 1981. Represented in its resources are Chinese, Tibetan, Sanskrit, Punjabi, Urdu, Hindi, Vietnamese, Korean, Japanese, Persian, Indonesian across many disciplines, with a strong focus on humanities and social sciences.
Sous-fonds consists of administrative records organized into files by year. Files contains correspondence, annual reports, meeting minutes, staffing schedules and work plans.

With collections and services that reflect Aboriginal teaching, learning, and research approaches, the X̱wi7x̱wa Library is the centre of academic and community Indigenous scholarship. In the early 1970s, it began as the "Indian Education Resource Centre." In May 1993, the First Nations House of Learning Longhouse and Library facility opened with a $1 million donation from William and June Bellman. In 1995, Gene Joseph was appointed as the Library's first Head Librarian. The Library became a branch of the UBC Library in 2005.
The sous-fonds consists of records generated in the course of X̱wi7x̱wa Library activities and includes correspondences, reports, meetings' minutes and agenda, memos, budgets, applications, notes, class/course materials, conference materials, newsletters, journals, newspapers clippings, and photographs. It is divided into seven series – "Indian Education Resources Centre" (IERC), administration, programs and projects, committees, conferences, miscellaneous, and photographs.

The sous-fonds consists of miscellaneous incoming and outgoing correspondence (1881-1957).

The sous-fonds consists of miscellaneous correspondence (1927-1931), and a childhood scrapbook.

The sous-fonds consists of a manuscript, Tahiti: South Sea and Other Missionary Matters, 1788-1803, papers of T. Haweis transcribed and edited by Lionel Haweis (1942), a ministry certificate (1796) and other miscellaneous items.

The sous-fonds consists of miscellaneous incoming correspondence (1906, 1929-1936).