The fonds consists of records generated through the various activities of the Ceremonies Office. Included in the fonds are administrative records (1964-1984) as well as records that document the activities associated with Congregation (1950-2006), building openings (1951-1986) and numerous functions sponsored by the University (1962-1995). The fonds also include information about honorary degree recipients, congratulatory greetings to Presidents K. George Pedersen (1983), David Strangway (1985) and various other ceremonial activities. There are also audio recordings of special events around the University campus. For additional information, see Series Descriptions.

The fonds consists of two series: Photographic and Audiovisual. The photographs were created by Information Services and Community Relations and were transferred to the University Archives by the Public Affairs Office. The photographs are 35 mm negative format and digital-born photos on optical discs. The images document a wide variety of important people, events and activities at the University of British Columbia between 1980 and 1991.

The video and audio recordings ([1966?]-2008) are of events on campus both at UBC Vancouver and Okanagan, including the announcement of the Okanagan campus. The material includes copies of media clips, promotional videos, speeches, the visit of dignitaries such as the Dalai Lama and stock footage. The audiovisual formats include VHS, DVD, Umatic, Betacam sp and unknown optical disc formats. Sound recordings are made up of cassette tapes and compact disc digital audio (CD-DA).

Most of the materials in the original accession were created by Information Services and Community Relations, the predecessor agencies of Public Affairs.

The records include Annual reports (1964-1984) from both Summer Session and OESS. Material from the Co-ordinating Committee on Extra-Sessional Studies (1976-1980), Broadsheets (1964-1984) and subject files.

The fonds consists of records reflecting the myriad of activities under the President's Office. Records relating to the university's founding in its earliest days include records of the early days of Medicine at UBC. Records relating to Indigenous Peoples include the teacher training program and "Native Indian Students at UBC." Documents related to faculties and departments, including Applied Sciences, Arts, Commerce, Forestry, Graduate Studies, VP Finance, Administrative Services, VP Faculty and Student Affairs, Dean of Women, Agricultural Sciences, Dentistry, Education, Law, Medicine, and Pharmaceutical Sciences. Also present are records related to Women at UBC, - including reports on the Status of Academic and Non-Academic Women - Senate Committees and the Board of Governors. Personnel records related to employees, salaries, agreements with Provincial and Territorial Governments and affiliated organizations with UBC, finances, the many UBC committees, advisory groups and records associated with the founding of UBC institutes, foundations, centres and the Faculty Club. Records also relate to teacher evaluations, student discipline, budgets, appointments, new programs, legal opinion, and grant and scholarship awards. Subject files include the Downtown Eastside and the President's Task Force to renew sports services. There are also records related to the University Endowment Lands and the UBC's planning and development of land and buildings. Records types include agreements, agendas, applications, minutes, manuals, correspondence, memorandums, evaluations, reports, summaries, subject files, statistics, speeches, policies, procedures, pamphlets and academic plans.