Fonds UBCA-ARC-1194 - President's Office fonds

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President's Office fonds

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  • Multiple media

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180.3 m of textual records and other material.

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Administrative history

The Office of President and Vice-Chancellor of the University of British Columbia is a position that provides oversight and direction for the University's operation following the strategic framework and recommendations of the Board of Governors and the Senates (Vancouver and Okanagan). The President's duties, powers, responsibilities, and offices are specified under the British Columbia University Act. The commission of the President (63) includes the President as a member of the Board of Governors and chair of the Senates. They are also members of the Senate's standing (permanent) committees, except for the standing committee on appeals. They are a member of each faculty, and in the absence of the chancellor, they must confer degrees in their place. Under the Act (59), the President can recommend appointments and promotions. They may also remove teaching and administrative staff, summon faculty meetings, authorize lectures and instruction in any faculty, and establish any committees the President may consider necessary. The President's duties (62) include preparing and publishing annual reports on the University's progress, highlighting any essential recommendations to the Board of Governors and the Senate and reporting on any matter referred to the President by the Board of Governors or the Senate. In addition, the President must submit an annual budget and present the submissions to the Minister of Education.
Frank F. Wesbrook was recruited as the University's first President in 1913. He continued in this position until he died in 1919. He was succeeded, in turn, by Leonard S. Klinck (1919-1944), Norman A.M. MacKenzie (1944-1962), John B. MacDonald (1962-1967), Walter Gage (1967-1968), Kenneth Hare (1968-1969), Walter Gage (1969-1975), Douglas Kenny (1975-1983), George Pedersen (1983-1985), Robert Smith (1985) and David Strangway (1985-1997), Martha Piper (1997-2006 ), Stephen J. Toope (2006-2014), Arvind Gupta (2014-2015), Martha Piper (once more) (2015-2016), Santa J. Ono (2016-2022), Interim President Deborah Buszard from Oct. 2022-Nov. 2023 and Dr. Benoit-Antoine Bacon (Nov. 2023-present). The duties and functions of the President's Office have expanded with the growth of the University. Until 1968, the UBC Presidents carried out their responsibilities by assisting various faculty members. In 1968, President Hare appointed William Armstrong, Walter Gage, and William White as acting Deputy Presidents. He delegated the President's Office multiple responsibilities. When Gage became President following Hare's resignation in 1969, White and Armstrong became Deputy Presidents. The Deputy President's positions continued until 1975 when they were replaced with four vice presidents under President Kenny. In 1987, the vice-presidents' duties were divided into Administration and Finance, Academic, Student and Academic Services, and Research.

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Scope and content

The fonds consists of records reflecting the myriad of activities under the President's Office. Records relating to the university's founding in its earliest days include records of the early days of Medicine at UBC. Records relating to Indigenous Peoples include the teacher training program and "Native Indian Students at UBC." Documents related to faculties and departments, including Applied Sciences, Arts, Commerce, Forestry, Graduate Studies, VP Finance, Administrative Services, VP Faculty and Student Affairs, Dean of Women, Agricultural Sciences, Dentistry, Education, Law, Medicine, and Pharmaceutical Sciences. Also present are records related to Women at UBC, - including reports on the Status of Academic and Non-Academic Women - Senate Committees and the Board of Governors. Personnel records related to employees, salaries, agreements with Provincial and Territorial Governments and affiliated organizations with UBC, finances, the many UBC committees, advisory groups and records associated with the founding of UBC institutes, foundations, centres and the Faculty Club. Records also relate to teacher evaluations, student discipline, budgets, appointments, new programs, legal opinion, and grant and scholarship awards. Subject files include the Downtown Eastside and the President's Task Force to renew sports services. There are also records related to the University Endowment Lands and the UBC's planning and development of land and buildings. Records types include agreements, agendas, applications, minutes, manuals, correspondence, memorandums, evaluations, reports, summaries, subject files, statistics, speeches, policies, procedures, pamphlets and academic plans.

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These are institutional records and subject to the Freedom of Information and Protection of Privacy Act. Researcher access to these records is subject to review. To organize access please contact us at UBC Archives.

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Finding aids

Please see the finding aid for an inventory of files.

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Further accruals are expected.

General note

Please be aware that researchers will encounter terms that are no longer acceptable. In instances where these terms are used in the original titles, they have not been changed.

General note

Please check with archival staff regarding access to digital-born records. The Microfilmed Records series consists of copies from the President's Office (1913-1970). In addition, digitized copies of the index cards to the microfilm content are available. Access to these can be requested from archives staff.

Physical description

Other materials include 496 microfilm reels, ca. 55 photographs and 0.78 GB of digital-born records (16 Word documents).

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