Sous-fonds consists of records created or accumulated by Dr. Sherrill E. Grace in her role as Associate Dean of Arts. Records include correspondence, minutes, reports, and other textual records about Grace's interaction with various departments in the Faculty of Arts and her involvement in various university and external committees. Sous-fonds has been arranged into two series: Arts Department records and Committees records.

Sous-fonds consists of records documenting the planning and organization of the "Women and Sustainable Development: Canadian Perspectives" conference, including correspondence, reports, minutes, and published materials. It is arranged in two series: Conference Proposals and Miscellaneous Files.

The Crane Library collects resources for UBC staff, students, and faculty who are blind, visually impaired, or have print disabilities. Resources include university-level textbooks, course materials, leisure reading, and reference materials recorded in digital audio, braille, large print, and electronic text. The library also has various other technical resources and services. Founded in 1968, the library began with Charles Crane’s collection and has dramatically expanded.

Sous-fonds consists of administrative records related to funding, copyright, students, and the various programs and services of the library, including copies of materials that were read aloud and translated into braille. Sous-fonds is divided into administration, catalogue and materials, committees, services and advocacy, and reference.

Koerner Library is a renovation of the prior undergraduate library - Sedgewick. The remodel and expansion began in 1995 and was completed in 1997. Koerner provides academic library services and materials in humanities and social sciences as housing the President’s office, the research commons, microform, government publications and various study spaces.

Sous-fonds consists of administrative records related to the development of the library, correspondence, architectural plans and schematics, committees associated with the library and its development, and other reports.

Sous-fonds consists of records created or accumulated by Dr. Graeme Wynn as Associate Dean of Arts. Records relate to Wynn's general activities within the Faculty of Arts, his role in the development of Faculty of Arts policies and procedures, courses, programs, and events, and his involvement and interaction with Faculty of Arts departments, university and external committees, the President's Office, and affiliated and non-affiliated colleges and university-colleges. Records include correspondence, minutes, reports, financial records, brochures, newsletters, and other textual records.
Sous-fonds arranged into the following series according to the original arrangement of records: Arts departments records ( 1993-1995), Colleges and University Colleges records (1989-1996), Committees records (1979-1996, predominant 1990-1996), Faculty of Arts records (1977-1996, predominant 1991-1996), President's Office records (1994), Ritsumeikan records (1990-1997), and Students records (1993-1995).

The Reading Rooms Division was responsible for departmental reading rooms until the 1983/1984 academic year. In 1983/1984, the Division was disbanded, and responsibility for reading rooms shifted to individual departments. The Library’s Serials Division assumed responsibility for ordering reading room subscriptions, paid for by the department, until 1997.

Sous-fonds primarily consists of correspondence between the Serials Division and departmental reading rooms.

Sous-fonds consists of correspondence between members of the Lowry family (brothers Russell, Stuart, Wilfrid, and Malcolm Lowry and their parents, Arthur Lowry and Evelyn Boden Lowry) and between Russell Lowry and the leads of various Malcolm Lowry-related books and films. Contents also include several narrative reminiscences by Russell Lowry on members of the Lowry family and on the Lowry family home, Inglewood. Several editions of the Malcolm Lowry Newsletter and its retitled continuation the Malcolm Lowry Review are included, along with a special Malcolm Lowry edition of Canadian Literature.

The sous-fonds consists of correspondence between the Lowrys and the Burts, the majority of which is from the 1950s and early 1970s, and audio-visual records of CBC programs, interviews, and celebration concert about Lowry and his works. This material is mostly from the early 1990s and 2000. Also included in the sous-fonds is Burt’s copy of Under the Volcano and notes regarding Under the Volcano in Lowry’s handwriting.

Sous-fonds includes microfilmed versions of the following Malcolm Lowry Manuscripts Collection sous-fonds: Malcolm Lowry Papers, Margerie Lowry Papers, William McConnell Papers, Earle Birney Papers, Harvey Burt Papers, Victor Doyen Papers, Anthony Kilgallin Papers, David Markson Papers and Markson’s 1952 graduate thesis, Einar Neilson Papers, William Templeton Papers, Carol Betty Atwater Papers, and the Lowry Family Papers. The sous-fonds also contains microfilmed versions of the following fonds related to the Malcolm Lowry Manuscripts Collection not included under the Collection umbrella: Muriel C. Bradbrook (VF-0243a-c), Jan Gabrial (VF-0283), Michael Mercer (VF-0326), the National Film Board (VF-0256), Brian O’Kill (VF-0299), the Unitarian Church of Vancouver (VF-0333), Anton Myrer (VF-0430), and Howard Woolmer (RBSC-ARC-1634).

The Special Collections Division was established in 1960 to preserve and make the Library's rare and valuable books, manuscripts, maps, and special subject collections available to researchers. However, its origins date to 1943 and 1945, when the private libraries of Judge Frederic William Howay and Dr. Robie Lewis Reid, respectively, were donated to the Library. These collections included thousands of books and other publications regarding the history of British Columbia and Canada and numerous maps, photographs, and manuscripts. They together surpassed the "Canadiana" holdings of almost every other Library in the country. Since 1960 the Division's holdings have grown to include graduate theses, university archives, cartographic and architectural materials, fine press books, and early children's books. The Division has been headed by Basil Stuart-Stubbs (1960-1964), Anne Yandle (1964-1991), Hans Burndorfer (1992-1996), Brenda Peterson (1996-2001), and Ralph Stanton (2001- ). In 1991 the name was changed to "Special Collections and University Archives Division" to reflect the increased operational and administrative importance of the University Archives within both the Division and the university.
The sous-fonds consists of records generated in the course of the Division's activities and include correspondence, reports, minutes, financial documents, and printed/published materials. They are arranged in the following series: Division and Library Records, U.B.C. Committees and Departments, External Correspondence, Special Collections Records (continuation of Division and Library Records), Correspondence - Incoming and Outgoing (continuation of External Correspondence), and Map Collections.
The early records in this sous-fonds complement and, to some extent, overlap those in the Basil Stuart-Stubbs series in the Librarian's Office sous-fonds, reflecting that Stuart-Stubbs was head of the Division immediately before he became University Librarian.

Sous-fonds arranged in the following series: Correspondence, Financial and Legal, Biography, Programmes, Publications, Press Clippings, Manuscripts, Sound recordings, Miscellaneous, Photographs, Performance Notes and Remarks, Musical Education and Workshops, Inspirations, Journals and Date Books, and Audio Visual.

The sous-fonds reflects Malcolm Lowry’s life and work. Contents include: correspondence (incoming and outgoing), manuscripts (poetry and prose), notes and notebooks, juvenilia and other material published by Lowry, and a variety of textual and audio-visual materials about Lowry produced by friends, family, and Lowry scholars. Within the Letters series, incoming and outgoing, Lowry’s literary agents and editors, including Albert Erskine and Harold Matson, feature prominently.

Poetry and prose manuscripts comprise the bulk of the Malcolm Lowry Papers. Manuscripts frequently include several drafts of a given work as well as notes and notebooks associated with that manuscript. Under the Volcano, October Ferry to Gabriola, and Hear Us O Lord From Heaven Thy Dwelling Place are among the works included in these series.

The Personal Life series includes financial records, art prints which hung on the walls of the Dollarton shacks, notes on source characters by Lowry, and records about Lowry’s life and family collected by UBC.

Audio-visual records include the 1984 film adaptation of Lowry’s Under the Volcano as well as interviews with scholars and friends of the Lowrys and documentaries about Lowry produced by the CBC and National Film Board of Canada (NFB).

In 1986 the Library obtained a grant through the Canada-British Columbia Subsidiary Agreement on Science and Technology Development to develop and operate a patent search service. PATSCAN was designed to promote patent literature as a source of information; expand easier and more effective access to Canadian patent literature, and provide a patent search service to faculty and students. Located in the Science and Engineering Division in Main Library, PATSCAN operated under the direction of Ron Simmer until 2004.
The sous-fonds consist of records generated in PATSCAN activities and includes correspondence, reports, examples of patent search results, PATSCAN newsletters, and printed materials (including course/training materials and brochures). The materials are arranged in three series: Reports, Printed Materials, and General.

The sous-fonds of the vice president’s office consist of records made or received in fulfillment of the management and administrative requirements of the university. These records document the supervision of functions and activities of subordinate bodies; research, creation and elaboration of university programs, including academic development and community outreach; participation in presidential, university and various ad hoc committees; liaison with bodies internal to the university, such as faculty or the Alma Mater Society as well as external bodies, including, other universities, government and the private sector. The records also record budget preparation and correspondence regarding administrative matters.

There are six series in this sous-fonds dedicated to the following offices and office holders: Vice President Student and Academic Services 1986 - 2003; Vice President Administration and Finance - 1984 - 1987; Vice-President of Faculty and Student Affairs - 1975-1984; Deputy President and Bursar – William White - 1969-1984; Deputy Vice President – W.M. Armstrong - 1969-1974; Vice-President of University Academic/ Development/ Provost 1975-1985. In addition, the sous-fonds include the Vice Presidents Administrative Subject Files, 1981 series, Universities Council of British Columbia, 1974- 1983] series, and The Association of Commonwealth Universities series, 1978.

The Acquisitions Division was established in 1948, with Samuel Rothstein as its head. It was designated to handle all accessions (books and periodicals), regardless of source (purchase, gift, or exchange), and administer the disposal of duplicate materials. A separate Serials Division was established in 1950 to handle periodicals and the Gifts and Exchanges Division in 1965. In 1991 the Division, together with the Serials Division, was reorganized to form the Order Division and the Collections Accounting and Budget, Division.
The sous-fonds consists of records generated by the Acquisitions Division and includes annual reports and correspondence with publishers, booksellers, and donors and a series related to UBC’s involvement with SHASTRI.

Information Services is the office responsible for coordinating the Library’s public outreach and instructional services. In the 1990s, it also administered and promoted the Library’s internet-based reference services (e.g. Gopher, e-mail, WWW).
Sous-fonds consists of records generated during Information Services activities and includes correspondence, reports, notes, class/course materials, and photographs.

The sous-fonds consists of four types of materials: correspondence, drafts of Day’s biography of Malcolm Lowry, research materials collected during the writing of the biography, and published materials, mostly reviews of Dark as the Grave Wherein My Friend is Laid by Malcolm Lowry, published posthumously, and co-edited by Margerie Lowry and Douglas Day. Correspondence is primarily between Day and publishers, including Oxford University Press and Harold Matson Co., the lawyer Richard G. Green, and Margerie Lowry. Drafts of Day’s biography include one typewritten, annotated draft of the first 42 pages and a handwritten draft of the first 47 pages on yellow legal pad paper. Research materials include typed reminiscences on Lowry by David Markson and James Stern, copies of letters sent to and by Lowry in 1950, and two copies of Margerie Lowry’s will, one from 1965 and one from 1966. Published materials include several reviews of Dark as the Grave, edited by Day and Margerie Lowry, a short story by Lowry published posthumously in Show, a copy of Time magazine with an article on Lowry, newspaper clippings, a few biographical articles on Lowry, and a copy of Lowry’s poem Sestina in a Cantina.

MacMillan Library, located in the H.R. Macmillan Building, provided Library services to the Forestry and Agricultural Sciences faculties from 1967 to 2007. Both the building and the branch library were named for H.R. MacMillan, first Chief Forester of B.C. and later CEO of MacMillan Bloedel Ltd., in recognition of his generous donations to the University and the Library. When MacMillan Library was closed in August 2007, the bulk of its collections was transferred to Woodward Library. In addition, some forestry-related materials went to the Science and Engineering Division, while the Landscape Architecture collection went to Fine Arts (Art + Architecture + Planning).
Sous-fonds consists of correspondence and reports documenting MacMillan Library’s activities and policies and the circumstances leading up to its closure in 2007.

This sous-fonds reflects Joan Coldwell’s role in Hedgerow Press relating to the publication of Jane Rule’s final book, Loving The Difficult. It includes correspondence, contracts, obituaries, memorial speech, publication and promotion materials, proofs, a digital and paper draft of the work, and the 2008 Lambda Literary Award for non-fiction.

Technical Services is the Library division responsible for cataloguing Library holdings and maintaining the computer hardware and software on which the Library’s catalogue exists.

Sous-fonds consists of correspondence, minutes, budgets, legal agreements and reports documenting the functions and activities of Technical Services and technical manuals documenting the Library’s catalogue systems, disaster plans, digitization plans, and strategic plans.

With collections and services that reflect Aboriginal teaching, learning, and research approaches, the X̱wi7x̱wa Library is the centre of academic and community Indigenous scholarship. In the early 1970s, it began as the "Indian Education Resource Centre." In May 1993, the First Nations House of Learning Longhouse and Library facility opened with a $1 million donation from William and June Bellman. In 1995, Gene Joseph was appointed as the Library's first Head Librarian. The Library became a branch of the UBC Library in 2005.
The sous-fonds consists of records generated in the course of X̱wi7x̱wa Library activities and includes correspondences, reports, meetings' minutes and agenda, memos, budgets, applications, notes, class/course materials, conference materials, newsletters, journals, newspapers clippings, and photographs. It is divided into seven series – "Indian Education Resources Centre" (IERC), administration, programs and projects, committees, conferences, miscellaneous, and photographs.

Consists of correspondence and work records resulting from the Preservation Office’s Special Projects program. Includes file list.

Work records reflect Splane's work in Alberta, his time in the RCAF, his lengthy career in the federal government, and his time at UBC. Personal records reflect Splane's social life and interest in social welfare outside his profession. These records include correspondence, curriculum vitae, photographs (print and digital), notes, articles and publications, meeting minutes and agenda, and certificates.

The records in this sous-fonds reflect Verna Huffman Splane's work for the World Health Organization, the federal government, and as a faculty member at UBC and the University of Victoria. These records include government reports, meeting minutes, correspondence, articles, course outlines and notes. In addition, personal records reflect Verna's social life and interest in social welfare outside her career. These records include correspondence, curriculum vitae, photographs (print and digital), notes, articles and publications, meeting minutes and agenda, and certificates.

The Librarian's Office is the administrative centre of the UBC Library, and in its early years, all administrative activities were based there. However, as the Library became decentralized, these activities were devolved to the relevant branches and divisions. At the same time, the University Librarian's administrative burden increased, so a series of Assistant University Librarians were appointed, each with defined areas of responsibility, including Public Services, Collections, Technical Services and Systems, and Administrative Services.
The sous-fonds consists of records generated by the Librarian's Office and include correspondence (both internal and external), reports, minutes, memorandums, notes, budgets and other financial records, architectural plans, published materials, publicity materials (brochures, newspapers clippings), scrapbooks, and photographs. The records are arranged in thirteen series, six of which are based on the tenures of University Librarians: John Ridington, W. Kaye Lamb, Neal Harlow, Basil Stuart-Stubbs, Douglas McInnes, and Ruth Patrick. Four other series are based on the Assistant University Librarian positions for Public Services, Technical Services and Systems, Administrative Services, and Collections. The series "Librarian's Office - General," consists of records that overlap the tenures of more than one University Librarian. Most series are, in turn, further subdivided into sub-series. Included at the beginning of the General series are loan request records from McGill University College of B.C library. The Irving K. Barber Learning Centre series documents the Library's involvement in the planning and development of the Centre, which replaced the Main Library. The Development Office series documents the Library's fundraising function that supports various projects and programs of other branches and divisions. The Assistant University Librarian for Collections series was originally erroneously identified as the"Collections Division sous-fond."

Providing reference services for its patrons - helping them find research materials and teaching them how to use the Library - is one of the Library's core functions. In 1920 Frances Woodworth was appointed the first "Superintendant of Reading Room and Reference Librarian." Reference services expanded rapidly, and by 1937 a separate Reference Division, headed by Anne M. Smith, had been established. The Division was responsible for coordinating all reference services until 1960 when it was disbanded and its staff and services distributed among the newly-created subject divisions. There was an addition to this sous-fonds of 5 cm of textual material by Associate University Librarian, Research, Lea Starr, in January 2020.
The sous-fonds consists of the Division's monthly and annual reports and minutes of its staff meetings, bound into six volumes. Included with Associate University Librarian Lea Starr's materials is correspondence regarding the Tsilhot'in Archive, cIRcle Collections related files, Koerner Library renovations and terms of reference for the Art in the Library Task Group.

The sous-fonds contains records relating to Malcolm Lowry accumulated by Clarisse Francillon, Lowry’s French-language translator, and Maurice Nadeau, who published several of Lowry’s works in French translation (Nadeau published Francillon’s translations of Lowry’s works). Contents include correspondence from Malcolm Lowry to Francillon, from Margerie Lowry to Francillon and Nadeau, from Harvey Burt and Victor Doyen to Francillon and Nadeau, photographs of Malcolm Lowry and a house in Cuernavaca, Mexico, typescripts and copies of published versions of The Last Address (Lunar Caustic), a typescript of The Bravest Boat, news clippings about Lowry and his works (mostly in French), a copy of Francillon’s translation of Lunar Caustic, and a French-language translation of Malcolm Lowry’s Collected Letters as prepared by Margerie Lowry and Harvey Burt and translated by Suzanne Kim.