The sous-fonds of the vice president’s office consist of records made or received in fulfillment of the management and administrative requirements of the university. These records document the supervision of functions and activities of subordinate bodies; research, creation and elaboration of university programs, including academic development and community outreach; participation in presidential, university and various ad hoc committees; liaison with bodies internal to the university, such as faculty or the Alma Mater Society as well as external bodies, including, other universities, government and the private sector. The records also record budget preparation and correspondence regarding administrative matters.

There are six series in this sous-fonds dedicated to the following offices and office holders: Vice President Student and Academic Services 1986 - 2003; Vice President Administration and Finance - 1984 - 1987; Vice-President of Faculty and Student Affairs - 1975-1984; Deputy President and Bursar – William White - 1969-1984; Deputy Vice President – W.M. Armstrong - 1969-1974; Vice-President of University Academic/ Development/ Provost 1975-1985. In addition, the sous-fonds include the Vice Presidents Administrative Subject Files, 1981 series, Universities Council of British Columbia, 1974- 1983] series, and The Association of Commonwealth Universities series, 1978.

Carol Coates was born in 1906 in Japan, where her parents were missionaries. She received her early education in Japan and later attended the University of British Columbia. Her future husband, Eugene Cassidy, and Roy Daniells became close friends, sharing a love of literature. The Cassidys were married in 1930 and returned to Japan, where they remained for some years. The correspondence with Daniells is romantic, savouring of spiritual and poetic inspiration and unrequited love (she called him "Dante" and signed herself "Beatrice"). After returning from Japan, Coates taught in Toronto and was connected with Steiner education in New York, England and Edinburgh. She published two books of poetry, Fancy Free and Invitation to Mood.
Eugene Cassidy was also born in Japan to missionary parents, was educated in Japan, and attended British Columbia University. He returned to Japan in 1930, where he taught school and became intensely interested in photography. He and his family came to Canada in 1938, and Cassidy began work as a photographer in Toronto. He and Coates later separated, and Cassidy went to New York to become a successful contract photographer for Conde Nash. His photography, particularly his Japanese landscape work, has received considerable recognition, and in 1981 there was a retrospective of his work at the Art Gallery of Ontario. However, because of his frequent moves, many of his Japanese photographs have disappeared, and it is probable that some of the small prints in this collection are unique.
The sous-fonds consist of letters, hand-made poetry books, photographs, a photograph album, and an album of Japanese "shugibukuso," envelopes the Japanese use to present money. The correspondence dates from 1930 to 1953, the majority of the letters being written in the 1930s from Japan.
The materials in this group of papers were segregated from the main series primarily because they were fragile and easy to use. The correspondence was initially been in chronological order by year with other correspondence. The photographs and small poetry booklets, however, had been kept separately. A large portion of the correspondence between Daniells and Coates was returned to Carol Coates in 1942 and subsequently destroyed.

Robertson would have met Geoffrey Riddehough while studying English and History at the Fairview campus. Riddehough wrote to Robertson seeking academic and professional advice. Robertson was also responsible for establishing the Classics Club, of which Riddehough was a member, which was maintained until the early 1990s. Sous-fonds consists of Riddehough's correspondence to Robertson during the years he studied overseas in London and Paris.

Sous-fonds consists of Riddehough's letters and copies of his poetry sent to Nalos.

Sous-fonds consists of records documenting the planning and organization of the "Women and Sustainable Development: Canadian Perspectives" conference, including correspondence, reports, minutes, and published materials. It is arranged in two series: Conference Proposals and Miscellaneous Files.

The Data Library was set up in 1972 to acquire, store, and make available for research information kept in electronic format. The primarily statistical data was maintained for research in economics, demography, public opinion, geography, and other social sciences. It was operated jointly by the Library and the University Computing Centre. In 1998, the Humanities and Social Sciences / Government Publications Division absorbed the Data Library and became known as Numeric Data Services.
The sous-fonds consists of both records generated by the Data Library and printed information derived from or supplementary to the electronic data in its holdings. It includes contracts and other agreements covering data release to the Data Library, codebooks for electronic data, printed reports, and related documentation.

The Gifts and Exchanges Division was established in 1965 to take the responsibility from Acquisitions for accepting gifts from individuals and organizations and arranging exchanges of books and periodicals with other libraries. Walter Harrington was the first Division Head and was succeeded in turn by Linda Joe (Kwong) (1968-1971), Joan Selby (1971-1973), and Graham Elliston (1973-1994). After Elliston's retirement, and as part of an overall reorganization of the Library, the Division was abolished, and its functions were distributed among the other branches and service divisions.
The Acquisitions Division maintained records on gifts and exchanges until 1965. The older records were then maintained in their original order, while records created by the new Gifts and Exchanges Division were placed in a new filing system. This process was repeated when Graham Elliston became Division Head. Records dating from before 1973 were transferred to the University Archives in 1979, and the rest of the sous-fonds was acquired through the Librarian's Office in 1994.
The sous-fonds consists of records generated in the course of arranging donations to the Library, exchanges of materials with other institutions, and monetary appraisals of these materials. It includes correspondence, reports, lists of publications, financial records, and printed materials. The records are arranged in the following series: Exchanges and Serials, Gifts Received, Gift Correspondence, Corporate Gifts, and Personal Gifts.

A separate library for first and second-year undergraduate students was established in 1960 when the College Library was established in the new south wing of Main Library. In 1964 it was renamed the Sedgewick Library after former professor and head of the Department of English Garnet G. Sedgewick. The growth of both its collections and the University's undergraduate population made it necessary for Sedgewick Library to move to new facilities, and in 1969 Rhone & Iredale Architects were commissioned to design a new undergraduate library. The new Sedgewick Library was opened in January 1973 – it was located underground, beneath Main Mall and directly across from Main Library. The building received several awards: 1970 Best Design Award, Canadian Architecture Yearbook; 1974 First Award of the Royal Architectural Institute of Canada as the best building of all kinds built-in 1973; 1980 Honour Award, Architectural Institute of British Columbia. The continuing growth of the Library's collections eventually forced the ideal of a separate undergraduate facility to be abandoned, and in 1996 Sedgewick Library was absorbed into a new central facility, the Walter C. Koerner Library.
The sous-fonds consists primarily of records generated in planning and building the underground Sedgewick Library and includes reports, correspondence, drawings, minutes, printed materials, and photographs of the building nearing completion. These make up the Planning, Design and Construction series. There is also a series called Reports, which consists of reports on overdue books and related issues, and an Architectural Plans series.
Architectural drawings were transferred to the University Archives in 1988. They include original manuscript drawings, construction plans from the various contractors, proposals for alterations, and contractors' plans for alterations.

The Special Collections Division was established in 1960 to preserve and make the Library's rare and valuable books, manuscripts, maps, and special subject collections available to researchers. However, its origins date to 1943 and 1945, when the private libraries of Judge Frederic William Howay and Dr. Robie Lewis Reid, respectively, were donated to the Library. These collections included thousands of books and other publications regarding the history of British Columbia and Canada and numerous maps, photographs, and manuscripts. They together surpassed the "Canadiana" holdings of almost every other Library in the country. Since 1960 the Division's holdings have grown to include graduate theses, university archives, cartographic and architectural materials, fine press books, and early children's books. The Division has been headed by Basil Stuart-Stubbs (1960-1964), Anne Yandle (1964-1991), Hans Burndorfer (1992-1996), Brenda Peterson (1996-2001), and Ralph Stanton (2001- ). In 1991 the name was changed to "Special Collections and University Archives Division" to reflect the increased operational and administrative importance of the University Archives within both the Division and the university.
The sous-fonds consists of records generated in the course of the Division's activities and include correspondence, reports, minutes, financial documents, and printed/published materials. They are arranged in the following series: Division and Library Records, U.B.C. Committees and Departments, External Correspondence, Special Collections Records (continuation of Division and Library Records), Correspondence - Incoming and Outgoing (continuation of External Correspondence), and Map Collections.
The early records in this sous-fonds complement and, to some extent, overlap those in the Basil Stuart-Stubbs series in the Librarian's Office sous-fonds, reflecting that Stuart-Stubbs was head of the Division immediately before he became University Librarian.

Technical Services is the Library division responsible for cataloguing Library holdings and maintaining the computer hardware and software on which the Library’s catalogue exists.

Sous-fonds consists of correspondence, minutes, budgets, legal agreements and reports documenting the functions and activities of Technical Services and technical manuals documenting the Library’s catalogue systems, disaster plans, digitization plans, and strategic plans.

Consists of correspondence and work records resulting from the Preservation Office’s Special Projects program. Includes file list.

Sous-fonds consists of annual reports and articles of agreement with the International Brotherhood of Bookbinders.

Sous-fonds consists of correspondence, minutes, reports, and financial materials documenting the activities of the Society.

The sous-fonds consists of incoming correspondence (1880-1898), copies of manuscripts and other writings, and biographical information.

This material was either generated by more than one member of the Haweis family, the provenance could not be appropriately determined, or it had no apparent connection to the Haweis family.

The sous-fonds consists of correspondence, manuscripts, photographs and drawings, printed material, information relating to the autograph letter collections and family genealogy

Work records reflect Splane's work in Alberta, his time in the RCAF, his lengthy career in the federal government, and his time at UBC. Personal records reflect Splane's social life and interest in social welfare outside his profession. These records include correspondence, curriculum vitae, photographs (print and digital), notes, articles and publications, meeting minutes and agenda, and certificates.

The records in this sous-fonds reflect Verna Huffman Splane's work for the World Health Organization, the federal government, and as a faculty member at UBC and the University of Victoria. These records include government reports, meeting minutes, correspondence, articles, course outlines and notes. In addition, personal records reflect Verna's social life and interest in social welfare outside her career. These records include correspondence, curriculum vitae, photographs (print and digital), notes, articles and publications, meeting minutes and agenda, and certificates.

Sous-fonds consists of feasibility studies, functional programs, proposals and plans for the campus (1970-1982). They are arranged in five series: UBC Facilities (1969-1982), Feasibility Studies (1967-1980), Functional Programs (1978-1979), Proposals (1979-1983), and Slides. Many materials pre-date the creation of the Department. Two oversize items are stored separately.

Sous-fonds consists of records created or accumulated by Dr. Sherrill E. Grace in her role as Associate Dean of Arts. Records include correspondence, minutes, reports, and other textual records about Grace's interaction with various departments in the Faculty of Arts and her involvement in various university and external committees. Sous-fonds has been arranged into two series: Arts Department records and Committees records.

Sous-fonds consists of biographical information, notes, addresses, correspondence, articles, printed materials, and publications about Clement's personal and professional activities.

Sous-fonds arranged in the following series: Correspondence, Financial and Legal, Biography, Programmes, Publications, Press Clippings, Manuscripts, Sound recordings, Miscellaneous, Photographs, Performance Notes and Remarks, Musical Education and Workshops, Inspirations, Journals and Date Books, and Audio Visual.

The sous-fonds consists of incoming correspondence (1878-1941), correspondence collected and maintained as an autograph collection (1874-1926), sketches (1885-1890), draft manuscripts and poetry, scrapbooks and clippings, printed material, glass plate negatives of Stanley Park, Vancouver (ca. 1911).

The sous-fonds consists of miscellaneous correspondence (1910-1951), documents/correspondence relating to a house in Florence (1920-1952), and poems (1928-1963).

Sous-fonds consists of correspondence to Brennan from Riddehough and Brennan and Doreen Nalos from Riddehough. These often included copies of his poetry. The series also includes correspondence to Brennan from Riddehough's acquaintances after his death and from the trust company concerning his estate.

The building of the Woodward Library was made possible by a gift from the P.A. Woodward Foundation. Opened in 1964, it served as the new home of the Biomedical Library, established in 1957 in the Faculty of Medicine's Wesbrook Building after operating as a reading room since 1950. The Woodward Library maintains specialized research materials for the Faculties of Medicine, Dentistry, and Pharmaceutical Sciences, the School of Nursing, and the various biological science programmes.
The sous-fonds primarily consists of records generated during the planning, construction, and initial operation of the Woodward Library and includes correspondence, reports, and architectural drawings. It also contains materials related to various committees and funds that the head librarian of Woodward Library chaired in the 1990s, including minutes, correspondence, financial documents, and memoranda.

In 1986 the Library obtained a grant through the Canada-British Columbia Subsidiary Agreement on Science and Technology Development to develop and operate a patent search service. PATSCAN was designed to promote patent literature as a source of information; expand easier and more effective access to Canadian patent literature, and provide a patent search service to faculty and students. Located in the Science and Engineering Division in Main Library, PATSCAN operated under the direction of Ron Simmer until 2004.
The sous-fonds consist of records generated in PATSCAN activities and includes correspondence, reports, examples of patent search results, PATSCAN newsletters, and printed materials (including course/training materials and brochures). The materials are arranged in three series: Reports, Printed Materials, and General.

When the north wing of the Main Library was opened in 1948, it included a Fine Arts Room dedicated to publications and reference services specializing in graphic and decorative arts, music, and architecture. Its status was formalized as a Division in 1960. Music collections were separated into division in the mid-1960s. Melva Dwyer was in charge of the Fine Arts Room when it opened and remained Division Head until her retirement in 1984. Other Division Heads have been Hans Burndorfer (1984-96), Brenda Peterson (1996-2001), Kirsten Walsh (2002-2004), and D. Vanessa Kam (2006- ). The Division's name was changed to Art + Architecture + Planning (AArP) in 2008 -- it currently supports the research and teaching needs of the Department of Art History, Visual Art and Theory; the School of Architecture and Landscape Architecture; and the School of Community and Regional Planning.
The sous-fonds consists of records generated in the course of the Division's activities and includes correspondence (1966-77) and information on Youth Employment Projects (1977-82).

The Crane Library collects resources for UBC staff, students, and faculty who are blind, visually impaired, or have print disabilities. Resources include university-level textbooks, course materials, leisure reading, and reference materials recorded in digital audio, braille, large print, and electronic text. The library also has various other technical resources and services. Founded in 1968, the library began with Charles Crane’s collection and has dramatically expanded.

Sous-fonds consists of administrative records related to funding, copyright, students, and the various programs and services of the library, including copies of materials that were read aloud and translated into braille. Sous-fonds is divided into administration, catalogue and materials, committees, services and advocacy, and reference.

Koerner Library is a renovation of the prior undergraduate library - Sedgewick. The remodel and expansion began in 1995 and was completed in 1997. Koerner provides academic library services and materials in humanities and social sciences as housing the President’s office, the research commons, microform, government publications and various study spaces.

Sous-fonds consists of administrative records related to the development of the library, correspondence, architectural plans and schematics, committees associated with the library and its development, and other reports.

Sous-fonds consists of correspondence, reports, committee minutes, budget and other financial records, clippings, course materials, and drawings. The records document Shadbolt's tenure as Director of the School, as well as his professional activities and interests. There is a great deal of overlap between records documenting these two areas of activity. They are arranged in the following series: Accreditation, Administration, Admissions, Advisory Design Panel, Architectural Institute of B.C., B.Arch./M.Arch., Budgets, CAA Visiting Board, Campus Development, Centres - Development, Continuing Education, Correspondence - General, Courses and Workshops, Dean's Office, Development Plan, Friends of the School, Graduate Programmes, Landscape Architecture, Management Committee, MASA, President's Office, Programmes, Public Relations, School Council, Shadbolt - Personal, Senate Academic Building Needs, Space and Equipment, UBC-AIBC Joint Education Committee, and University Committees. Within each series, the files are arranged in alphabetical order.

Sous-fonds consists of correspondence, reports, course materials, notes, and clippings.

Sous-fonds consists of articles, addresses, lecture notes, correspondence, exams, conference programs, and publications pertaining to Sadler's professional life.

The sous-fonds consist of correspondence from Daniells' family after his death from friends. While many of these are laudatory or conventional, others contain interesting recollections. For this reason, they have been placed with the collection even though they are not, technically speaking, part of the Roy Daniells papers.

The sous-fonds consists of approximately 17 cm of outgoing letters and poetry sent by Riddehough to the Murray and Marian Cowie (1960-1976).

The sous-fonds consists of incoming correspondence (1879-1900), copies of published articles, sermons and lectures (1864-1900), and other personal material. The sous-fonds also include a small collection of material from Haweis' connection with Giuseppe Garibaldi. Materials include correspondence from or relating to Garibaldi (1860-1897) and various other manuscripts, printed and published items, and other items used in the 1882 Garibaldi display in London.

The sous-fonds consists of miscellaneous incoming and outgoing correspondence (1928-1957).

The sous-fonds consists of a sketchbook of drawings (the 1820s - 1880s), travel logs and sketches of two trips (1886, 1887) and a bust of Hugh R. Haweis as a boy by J.O.W. Haweis (n.d.).

The sous-fonds consists of miscellaneous correspondence.

The sous-fonds consists of miscellaneous personal correspondence and notes regarding Dr. Slaymaker's research interests. The Miscellaneous series is the only series in the sous-fonds.

Sous-fonds consists of records created or accumulated by Dr. Graeme Wynn as Associate Dean of Arts. Records relate to Wynn's general activities within the Faculty of Arts, his role in the development of Faculty of Arts policies and procedures, courses, programs, and events, and his involvement and interaction with Faculty of Arts departments, university and external committees, the President's Office, and affiliated and non-affiliated colleges and university-colleges. Records include correspondence, minutes, reports, financial records, brochures, newsletters, and other textual records.
Sous-fonds arranged into the following series according to the original arrangement of records: Arts departments records ( 1993-1995), Colleges and University Colleges records (1989-1996), Committees records (1979-1996, predominant 1990-1996), Faculty of Arts records (1977-1996, predominant 1991-1996), President's Office records (1994), Ritsumeikan records (1990-1997), and Students records (1993-1995).

The Librarian's Office is the administrative centre of the UBC Library, and in its early years, all administrative activities were based there. However, as the Library became decentralized, these activities were devolved to the relevant branches and divisions. At the same time, the University Librarian's administrative burden increased, so a series of Assistant University Librarians were appointed, each with defined areas of responsibility, including Public Services, Collections, Technical Services and Systems, and Administrative Services.
The sous-fonds consists of records generated by the Librarian's Office and include correspondence (both internal and external), reports, minutes, memorandums, notes, budgets and other financial records, architectural plans, published materials, publicity materials (brochures, newspapers clippings), scrapbooks, and photographs. The records are arranged in thirteen series, six of which are based on the tenures of University Librarians: John Ridington, W. Kaye Lamb, Neal Harlow, Basil Stuart-Stubbs, Douglas McInnes, and Ruth Patrick. Four other series are based on the Assistant University Librarian positions for Public Services, Technical Services and Systems, Administrative Services, and Collections. The series "Librarian's Office - General," consists of records that overlap the tenures of more than one University Librarian. Most series are, in turn, further subdivided into sub-series. Included at the beginning of the General series are loan request records from McGill University College of B.C library. The Irving K. Barber Learning Centre series documents the Library's involvement in the planning and development of the Centre, which replaced the Main Library. The Development Office series documents the Library's fundraising function that supports various projects and programs of other branches and divisions. The Assistant University Librarian for Collections series was originally erroneously identified as the"Collections Division sous-fond."

In 1960 the Reference Division was disbanded, and its staff and services were distributed among several newly-created subject divisions. One of these was the Science Division, located in the new south wing of the Main Library. Its staff was responsible for providing reference services in the physical sciences (except biological sciences, centred at Woodward/Life Sciences) and engineering. It was re-named Science and Engineering in 1992.
Sous-fonds consists of annual and other reports from the Science Division and floor plan drawings for parts of the Main Library where the Division and its collections were located.

James MacFarlane Daniells was born in England in 1867. He came to Canada before the turn of the century but returned to England after a short time. In 1910, after some business reverses, he emigrated with his family to Victoria, B.C. where he worked as a builder, first in James Bay, then on Cook Street, and eventually he built a home on Cochrane Street where he lived until his death in 1951. Mr. Daniells was an overseer in the Gospel Hall and was a devout student of the Bible. Constance Maynard Daniells, nee Stevens, was born in England in 1876. In 1901 she married James Daniells, and they had one son, James Roy Daniells, who was born in 1902. She died in 1957. Constance and James joined the Plymouth Brethren in Victoria. The Plymouth Brethren were a sect of Christian believers originating in the early 19th century in Ireland. Brethren ideas of baptism were differing (RD was baptised by immersion) and they expected the second coming of Christ. The Lord's Supper was observed each Sunday. The Brethren had a tendency to follow new leaders and to divide to form new congregations. They were basically fundamentalist and considered the Scriptures the only true guide. There were no officers in the Victoria Hall. James Daniells was one of the "overseers" for a time. The privileges and duties of the ministry depended on the ability of the members.
The sous-fonds consists of correspondence (including many letters from Roy Daniells), journals, legal documents, financial papers, maps, greeting cards, newspaper clippings, verses and family information of James and Constance Daniells. There is also a series of records relating to the Plymouth Brethren, both in London and in Victoria, B.C. including incorporation documents, tracts, sermons, notes, hymn books, bibles, booklets etc. Photographs and postcards have been kept with the Roy Daniells collections.

Sous-fonds consists of scrapbooks of photographs, clippings, and leaflets assembled by Coulthard's mother, Jean Robinson Coulthard, between 1898 and 1929, documenting her career as a music teacher as the recital performances of her children and students. Sous-fonds also includes scrapbooks compiled by Jean Coulthard's sister Margaret, family photographs, and an album compiled by her father, Dr. Walter Coulthard, depicting the Rossland area (ca. 1902).

Sous-fonds consists of material generated by Klinck and records accumulated after his death by his wife Elizabeth, who passed this material on to Eagles. In addition, the sous-fonds contains biographical information, addresses/speeches, subject files, and a personal material series.

This sous-fonds reflects Joan Coldwell’s role in Hedgerow Press relating to the publication of Jane Rule’s final book, Loving The Difficult. It includes correspondence, contracts, obituaries, memorial speech, publication and promotion materials, proofs, a digital and paper draft of the work, and the 2008 Lambda Literary Award for non-fiction.

The sous-fonds consists of constitutional amendments, board meetings, executive meeting files and correspondence made or received by CIPS, and some miscellaneous records created before the name changes. However, the majority of records originated from the time that James M. Kennedy was the president of CIPS.

The Acquisitions Division was established in 1948, with Samuel Rothstein as its head. It was designated to handle all accessions (books and periodicals), regardless of source (purchase, gift, or exchange), and administer the disposal of duplicate materials. A separate Serials Division was established in 1950 to handle periodicals and the Gifts and Exchanges Division in 1965. In 1991 the Division, together with the Serials Division, was reorganized to form the Order Division and the Collections Accounting and Budget, Division.
The sous-fonds consists of records generated by the Acquisitions Division and includes annual reports and correspondence with publishers, booksellers, and donors and a series related to UBC’s involvement with SHASTRI.

The sous-fonds comprises genealogical materials related to Margaret’s family and materials created by or about her life. They have been arranged into two series received with the December 2016 donation. Personal Papers (1902-1987) and Family History ([1868]-1978).

The Library first began to offer services in support of the Department of University Extension in 1935, loaning books to persons enrolled in extension courses. It was initially the responsibility of the Reference Division, and later the Circulation Division, and did not become an administratively separate division until the 1940s. In 1949 the Extension Library also began mailing books to students enrolled in correspondence courses. In 1952 it became strictly a mailing library for students outside the Vancouver and Victoria areas, serving credit-course students, drama groups, and the general public. By 1965 the public library system around British Columbia had evolved enough to allow the book-mailing service to be discontinued. Still, drama groups and correspondence students - and services for the drama groups also were soon phased out. Since then, the Extension Library has continued to provide reading materials for the University's extra-sessional and distance education students.
The sous-fonds consists of records created by the Extension Library in the course of its activities and includes correspondence, reports, and statistical data. It is arranged in two series: General Files and "In-Service Books," the latter dealing with books required for distance education courses.